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1099 W2 Forms

AMS Ends Support for Dot-Matrix Printers

Printing tax forms on dot-matrix to end… Printing tax forms has certainly changed over the years. The once tried-and-true tools are now going the way of the dinosaur. Thanks to the immeasurable advances in technology and benefits of the long-proven portable document formatting (
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Do money amounts transfer from the prior year for 1099-Rs?

No, the only information that comes over is the payer and employee information.
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How can I transfer this just one Payer from a prior year to the current year?

You can Transfer a single payer from one year to the next. On the Main Menu, select Utilities>Program System Utilities>Transfer Data from a Prior Program Year. Click thru the various screens until you get to the one where you are actually specifying the Work Directory for each y
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How do I print a report for only one employee only?

On the Input screen Tag this employee. Go to the Report Menu and select Report B. On the Basic Report Criteria screen Exclude all Untagged Employees and set the date rate then on the Report B Criteria screen check Each Check.
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Line 17 on Form 941 is printing even though I am a Semi-Weekly depositor, how do I correct this?

When you print a 941 from within the AMS Payroll menu, you will be presented with a menu called "941 Control and Signer Information". Make sure the option "Print line 17, even when not required" is not marked. If it is, line 17 will print regardless of the requirem
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What report will show me duplicate recipients across all of my payers?

At the 1099-Etc Main Menu, select Utilities>File Management Utilties>Find Duplicate SSNs or Recipients by Name/Address/SSN. This will list the Duplicates based on the Payers Tagged and the "Search Field".
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I need to print a report for one employee that will list their checks. How do I do this?

First, you need to Tag that employee. (From the AMS Payroll Menu, select Input>highlight the employee>Tag). Then at the AMS Payroll Menu, select Reports, and on the Report B Criteria screen place a check to select Print only Tagged/Untagged Employees and any other options that y
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I want to include Box 14 on the W-2 form on the Table Report. How do I set this up?

To have that field print on the Table Report, please do the following: Select the Form and  on the Form Entry screen click Defaults. On the Default Editor screen, click the field that you want to print on the Table Report. Click F5 and at the Top of the screen, in red, you should see
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When importing from QuickBooks, employee information is transferring but no actual checks, how can I correct this?

The XREF File which associates the QuickBooks Payroll Category Names with the AMS Payroll Names, has probably not been defined. Open the client in AMS Payroll, select Options>Import/Export Options>Import from QuickBooks for Windows, and then check Define the Xref of QuickBooks f
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How do I import checks from QuickBooks when the payer has employees in multiple states?

Because you have multiple states for this employer you will need to add a Quicken State for the Employees on the employee’s General Information screen. During your Quickbooks import you will complete Step 2. Import a previously created IIF file for employee information. If emplo
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How do I import 1099s from QuickBooks?

You can import the 1099 information into our program by creating a PRN file from Quickbooks. The first step in importing 1099’s from QuickBooks is to install a Generic/Text Only printer on your computer. While setting up this printer, you should set it to print to a file. If you
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When importing from QuickBooks how do I match the QuickBooks category names with the ATF category names?

On the X-Ref Definition screen, click Open, highlight the ATF.IIF file and click OK. Now find the Cat_Name to define and double-click on the ATF_Name for that line. The ATF Field Names will display. Highlight the correct Field Name and click Select.
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I imported a QuickBooks file into AMS Payroll twice, how do I correct this?

Ifyoureimport QuickBooks data a second time, you must first delete the information that was incorrectly imported. I recommend that you first backup the data and then "Omit" the checks (Options>File Management Utilities>Omit/Keep Checks>enter the starting and ending
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I am importing from QuickBooks and cannot find the IIF and the TAB files that I created. Where are these located?

The QuickBooks 2006+ Instructions state that you should save these files in the Payer’s Directory. To find out where the data is in the 1099-Etc program, you can go to the Main Menu, select Help>About 1099-Etc. To the left of the screen, the working directory will be listed,
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When importing from QuickBooks, there is a long Cat_Name list with items that are no longer being used, can I delete them?

If you delete these CAT_NAMES and they still exist in QuickBooks, they will reimport the next time you access the X-REF file. I suggest that you leave them and make sure that the ATF_NAME is <blank>.
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How do I align the preprinted checks that I have purchased in AMS Payroll?

Please fax a copy of your check to 1-800-578-1780 with your name and contact information and we will be happy to assist you.
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Can I purchase blank check stock and have your program print the entire check?

The MICR option in AMS Payroll will allow you to purchase blank check stock. You will also need to purchase MICR toner for your printer. The program supports 2 MICR check types. Check Type Y prints the check followed by 2 vouchers, and check type Z prints a voucher on top and bottom w
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What check type do I select for MICR checks?

AMS Payroll has 2 MICR checks: "Y" and "Z".
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How do I remove the signature line from MICR checks?

From theAMS Payroll Menu click Payer>Payer Edit>Check/MICR. ClickEdit *.chk. At the bottom of the file you’ll see a row of numbers, yours may be slightly different:40 7 00 39 50 26change the last number (26) to zeros:40 7 0039 5000Click Quit/Save.This changes the length of
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When printing checks, can I remove the “$” that prints?

Yes the "$" can be suppressed. To suppress this, at the AMS Payroll Menu, select Payer>Payer Edit>Preferences. In the Checks and Vouchers section, place a check in5. Suppress $on Printed Check .
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How do I print checks using a non-HP laser printer?

From the AMS Payroll menu, select Options > Printer Settings > Next, check the box under Printer Features that says Printer Requires PCL emulation.
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What Check Type do I use to print QuickBooks checks from your program?

Most QuickBooks Check use Check Type "G" or "H". Please fax a copy ofa voidedcheck to our Technical Support and we will be able to tell you which Check Type you will need to use. The fax number is 800-578-1780. Please include your name and contact information with
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Can checks be transferred to QuickBooks?

You may write payroll checks from the 1099-Etc software. The software will not transfer the transaction(s) to QuickBooks. We do offer an export to QuickBooks General Journal, but individual payroll checks cannot be transferred.
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Will any blank checks work with AMS Payroll ?

We recommend that you use NELCO (www.ams.taxforms.com)checks. However, checks from other companies may work with our program. Please fax us a sample check and we will determine if wesupport that check type. Make sure to include your name and contact information so that one of our tech
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Can the forms generated in your software be saved in pdf format?

Yes, you can generate PDF files from the forms/reports in our program. You will need to printthe forms/reports as normal, but make sure to select "Print Preview or Multiple Printing on the Printer Mode screen. Continueto print the form/report as normal but when prompted, to "
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When printing forms, the form prints fine but the data prints as “########”, how can this be corrected?

When the data prints as # signs it indicates that either the Program or the Laser Generation Module is not enabled. If the program and/or the Laser Generation Module has been purchased then we just may need to re-serialize your program. To do this at the Main Menu, select Utilities>
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Is there a way to send a form to a .TXT file instead of to a physical printer?

Install a "Generic Text-Only" Windows printer specifying the port "FILE". Go to the Forms Menu and set the printer for Mode 1 to that printer (Options>Printer Settings). Now, print the 1099INT form selecting Mode 1, Windows will ask for the file name you want to
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When printing a state form, why do question marks appear in the scan line?

Question marks in the scan line indicate that some information needed to calculate the scanline is missing. You need to make sure all your information is filled in, on the Illinois form make sure you enter the sequence number and on the New Jersey forms make sure you enter the suffix
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Is there a way to save margin settings so that when the program is updated it retains the changes?

A file called Marg.dbf is located in the 1099-Etc program directory. This file contains the Margin Alignments for the forms. You can save/copy this file to another location and once the update is complete you can copy this file back to the 1099-Etc program directory. However, margin a
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Using the Laser Generation Module, how do I move the entire form to the left?

At the W-2/1099 Forms Filer Menu, select Options>Printer Settings. Click Next on the Printer Mode screen and on the Printer Device and Codes screen, add /<70 after E# on the Forms line.
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How can I print multiple copies of the forms?

When printing, on the Printer Mode screen, make sure there is a check in the Print Preview or Multiple Printing box (located above the Next button).
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FITW is no longer printing on the W-2 forms, how can this be corrected?

Open the Payer and the W-2 form. On the Form Entry screen, click Default. ClickOK and then click in the FITW field and hit the F6 key. (Notice at the top of the screen beside the F6 PRINT is now capitalized). Hit the Page Down key to Save.
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How do I print W-2’s to the manual feed tray?

At the W-2/1099 Forms Filer Menu select Options>Printer Settings. On the Printer Device and Codes screen add the following command to the Forms line to use the manual tray. This code, taken from the Help screen is: /I2. The Forms line should be: /E#/I2. Please call AMS Technical Su
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Can W-2 forms be printed on double-wide dot-matrix forms?

Yes, the 1099-Etc software will print on the W-2 2-wide dot-matrix forms.
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I am printing W-2’s on a laser printer using pre-printed forms, do I need the Laser Generation Module in the software?

No. The Laser Generation Module is for printing the form and the data on blank plain white paper.
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I can no longer print the forms, only the data prints. How can I print the forms and the data?

You need to change the Printer Mode from 2. HP Laser Printer (pre-printed forms) to 4. HP Laser Printer (laser generated forms).
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Can I use any printer with 1099-ETC?

Most printerscan be used. If you aren’t using a true HP LaserJet printer you may need to enable PCL emulation. You can do this by selecting Options > Printer Settings > Next and selectingPrinter Requires PCL emulation.
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Is there a way to print payer address labels?

Yes. Use Print Payer List/Mailing Labels w/o EINfrom the Main Menu, Utilities>Print Utilities.
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How may companies and employees can be able to setup using this software?

You can enter 1,999 companies. Each of those can contain up to 9,999 employees.
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Can general ledger information be exported to QuickBooks?

Yes, the indivdual checks will not automatically go to any general ledger accounting software package however; you can export payroll totals to the QuickBooks General Journal (AMS Payroll Menu>Options>Import & Export Options>S. Export to QuickBooks General Journal).
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How can after the fact checks be entered?

In order to be able to enter payroll checks, first make sure AMS Payroll is an option which was purchased. This can be done by selecting Modules>AMS Payroll from the Main Menu. If you receive a message that says this program is a demo, then AMS Payroll was not purchased. The easies
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If starting in the middle of the year, how can employee year to date information be entered?

In AMS Payroll you can enter one check for each employee that contains the Year-to-Date Payroll information. From this point on you can enter in Payroll as needed.
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Can a signature be printed on a check?

You may have your signature scanned by AMS for a $25 fee. Once your signature is scanned and encoded in the proper format, AMS Payroll can print that signature on your checks automatically. To have your signature scanned, visit /support/downloads/signature-scan-form and download a sig
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Can the New Jersey WR-30 be filed electronically?

Yes, we do. AMS Payroll will create a file that can be submitted to New Jersey. The files are created through AMS Payroll>Options>Magnetic Media Filer.
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Can an employee be setup in payroll to receive both a 1099 and a W-2?

Yes, you can track 1099-MISC, 1099-DIV, 1099-INT and 1099-R payments through AMS Payroll. First, highlight the employee and click Edit>Status Information. On the employee’s Status Information screen, there is a pull-down list labeled W-2 or 1099 that has the values W-2, 1099
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What is involved in setting up a client for direct deposit?

Our 1099-Etc program has two Direct Deposit options, NPC (National Payment Corporation) and ACH files. For NPC(National Payment Corporation) you will first need to setup an account and contact them regarding their fees. Once the account is setup with them, you will setup the employee
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How do I set up employer paid FICA?

AMS Payroll can calculate the Employer Paid FICA. First, setup a User Defined Field named XFICA. At the AMS Payroll Menu, select Payer>Payer Edit>User-Defined Fields. Double-click on the first available blank line, enter XFICA in the Field Name, enter “N” in the Net
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Does the software have the mailing addresses for the state forms?

The mailing addresses are found on all the states’ client letters. When you generate the quarterly forms the system will ask if you want to print the client letters, respond yes and look at what is created.
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How are partial year exemptions setup?

You will want to use Tax Exempt Date Ceilings. Follow the instructions below to set this up: 1. Openthe client in AMS Payroll. 2. SelectPayer>Payer Edit>Preferences. 3. Make sure that Miscellaneous Preference #6, Tax Exempt Date Ceilings, is selected. Click OK. 4. Click Input>
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How can I get the Ohio quarterly report to print “The number of Weeks worked”?

The software does not compute the number of weeks worked. You must set a Preference in order to track Weeks. At the AMS Payroll Menu, select Payer>PayerEdit>Preferences >Check Entry Fields, Preference7. Need Weeks Worked and click OK.When entering checks, enter the desired nu
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Can a negative check be entered to correct an error in a previous quarter?

In this scenario, the preferred way to handle this is to omit and delete the check from the third quarter, then file amended returns with the respective agencies. The 1099-Etc software is not designed to handle negative wages.
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Can checks be recovered that were accidentally deleted?

Once you have deleted anything in the program it is gone. If you want it back you will have to re-enter it or restore a backup of that payer. For this reason, AMS strongly recommends that you backup all data in the 1099-Etc software often. The backup feature is located on the program&
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How do I set up an addition to net pay?

You will set this up on the User Defined Fields screen. At the AMS Payroll, select Payer>Payer Edit>User Defined Fields. Double-click on the first blank line. Enter a field name as you would like it to appear on the check entry screen. Under ‘Adjustments to Pay‘ pull
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How do I edit an employee’s default check?

On the Input screen highlight the desired employee, click Default > Edit Default Check for Selected Employee
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How do I enter the Preparer’s information in AMS Payroll?

At the AMS Payroll Menu, select Options>File Management Utilities>Edit Due Date/Preparer/Signer Information and enter in the Preparer information.
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How do I print a Report for Local Taxes in AMS Payroll?

At the AMS Payroll Menu select Reports>I. Print State/Local Report. This will allow you to print Reports regarding the Local Taxes.
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How do I change a User Defined Field so that it is no longer exempt from a particular tax?

On the User-Defined Field screen, double-click on the desired field. Make any changes needed under Exempt From on the bottom right of the screen.
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How do you get 943 tax deposits to show on the 943?

You will need to start the Comment Line on the Tax Deposit with "943". At the AMS Payroll Menu, select Deposits>3.Federal Tax Deposits. Double-click on the deposit and enter 943 (make sure it starts in the first position)on the Comment Line. Click OK to save.
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How do you get a 941 Schedule B to print?

On the Payer Edit screen (Payer>Payer Edit>General) specify Semiweekly for the 941Depositor Type. The 941-B will be generated with the 941.
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State information is not exporting to the W-2s how can this be corrected?

In most cases, you will need to change your payer’s SIT Depositor Type from None, The program sees this selection and assumes the payer does not have any state wages.  This selection is located on the State/Local screen (AMS Payroll Menu>Payer>Payer Edit>State/Local). 
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Is there a report that will generate payroll liabilities for each quarter?

Report A prints out the Tax liabilities per quarter (and month).
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How do I copy a company?

The easiest way to do that is to copy your payer into a new payer directory using the Copy Payer function built into the Select Payer screen. After the copy use Payer Edit to change the EIN if needed.
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How do I hide released employees?

There are two things you can do, the first will simply move them to the bottom of the input windows. From the input screen select Special > Re-Sort Display and select Released Employees Last. The other thing you can do is from the input screen select Special > Exclude Employees
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How do I view the User Defined Fields templates?

From the User Defined Fields screen click any number in the Edit column.You will be taken to the User Defined Field Edit screen. The Templates button is at the bottom of this screen.
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Do you support electronic filing of state unemployment tax returns?

Most but not all states are supported, from the AMS Payroll Menu, select Options>Magnetic Media Filer> if your state is not supported to will show not available beside it.
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How do I input weeks worked?

You will need to enter the number of weeks on the Edit/ADDChk screen. To setup the Weeks field, at the AMS Payroll Menu, select Payer>Payer Edit>Preferences. In theCheck Entrysection, check Preference 7. Need Weeks Worked, click OK. Select Input>highlight an Employee>AddCh
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How do I remove a state?

Go to thePayer>Payer Edit>State/Local, click the State and enter blanks. The software will remove it from the list of states.
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When will my serial number and key code be sent?

The serial number and key code are sent by email as soon as your credit card is charged. If paying by check they will usually be sent within one business day of processing.
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If I preorder next years software when will I receive it?

We release the new tax year version in mid-March or early April. This allows us to update any new 1st quarter forms. You may have noticed that after you installed the 4th quarter update, you are now getting prompted to select the tax year. This will allow you to enter the 1st quarter
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Can old tax years be ordered?

Yes, depending on how late it is in the year the previous year can be purchased at a discount. Also at this time, the 2000-2010 tax years can be purchased together for $50.
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Can UNC paths be used with the program?

No, you will need to Map a drive letter to the hard drive that contains the data directory. For more information about mapping drive letters, please consult your windows documentation.
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How do you correct an error 32 – payer is in use?

There are a number of factors that could cause this error message. If your data resides on a network, make sure that no one else is in the payer, if they are have them close the payer and then retry again. If there is no one else in the payer and your payer is on a network, you may ne
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Does the software run on a Linux based network?

Unfortunately, we do not support Linux. Our 1099-Etc is compatible with Windows XP or Higher. However, the data files can be stored on the Linux server.
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Can the 1099-Etc program run on a network?

Yes, the 1099-Etc software is fully networkable without an additional charge. You may install the software to the Server, or any machine on the network, and then use icons to run it on each workstation, or you may install the program on each workstation and then store the data on the
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Does the data transfer year to year?

Yes, the payer and the employee information transfers from the prior year.
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Where can I get my Serial Number and Key Code?

Once you receive the CD, the Serial Number and Key Code can be found either on your mailing label just above your name, or in the Bill To section on your invoice. If you elect the "Web Download Only" option and do not receive a CD, the Serial Number and Key Code will be e-ma
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Can the software be installed on more than one computer in an office?

Yes, your license is a site license meaning all computers in your office may use the software.
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How to correct “Augment Error 266” when installing.

It sounds like a file was corrupted during installation or the source disk may have a corrupted file. First try to re-install the program from the source disk. If you are still receiving this error, go to our website and download and install the Full Update.
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Will 1099-Etc work with a MAC on OSX?

1099-Etc is a Windows based product. We do not support MAC computers or OSX.
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Can information be entered if a form is available before all forms are?

Yes, once you input the data, it is stored in the program. This data isn’t overwritten when new versions are installed. This way, you can stay current and you don’t need to re-key your data whenever you update.
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Is there a way to print two recipients per page on a 1099-MISC, the instructions are pre-printed on the back?

No, you can only print 1 Recipient per page, however, instead of the Recipient Instructions printing at the bottom, you can print a 2-up Copy B and a duplicate Copy B for the one Recipient per page.
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Where do we change what the next check number that will be printing on the checks from AMS Payroll?

From the AMS Payroll Menu, select Payer>Payer Edit>Check/MICR Info. In the upper right corner of the screen,enter the "Last Check Number". ANDif the new check number is lower than a previous check number, remove the check from the"Update with Maximum" box.
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Where do you change marital status and deductions/exemptions?

At the AMS Payroll Menu, select Input>Highlight the Employee>Edit>Live Payroll Parameters. You will change the marital status and Federal/State Exemption values here.   Why is this important? Most aspects of an employee’s filing status will impact withholding taxes. Fili
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How can print a negotiable check for someone who is set up for direct deposit?

At the AMS Payroll Menu, select Payer>Payer Edit>Check/MICR setup. At the top right corner remove the checkmark from the Non-Negotiable box and click OK.
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How do I print a report that shows Overtime Hours as well as Overtime Pay?

Report L in AMS Payroll will print a report that lists the Overtime Hours and Overtime Pay, as well as Regular Hours and Regular Pay. From the AMS Payroll Menu, select Reports>Report L (Print Worksheet/PayDetail/WageDetail/WorkerComp), and then select the Printer Mode. On the Repor
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How can I print out personal information, (name, address, date of birth, SSN, date hired, etc) for each employee?

In AMS Payroll select Reports>E. Print Employee Roster/Labels. On the Report E Criteria screen make your selections.
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Can I print MICR checks with this software?

The AMS Payroll software fully supports printing MICR encoded checks using a laser printer with magnetic toner. Simply go to the MICR(Payer>Payer Edit>Check/MICR)Info screen and complete the information.
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How do I fax a pay stub directly from my computer instead of printing it out and then faxing it?

This is really a function of the fax software that you have installed. That software will install a printer driver that actually sends a fax of the printed document instead of printing normally. The 1099-Etc software can print to this type of fax driver, but it has not been tested for
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How do I move the printing UP on a check?

Each field on the check that the program prints can be moved up or down or right or left. On the Check/MICR screen (Payer>Payer Edit>Check/MICR)there is an Edit *.chk function that will allow you to adjust these settings. Once the check edit screen is opened, you will notice tha
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How do I print checks for Federal and State Tax Deposits?

These checks can be printed from the Deposits screen.
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Can I print forms on blank paper with your program?

Yes, you can with the Laser Generation Module. Learn more
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How do I create a Table or Worksheet report on tagged records in the W-2/1099 Forms Filer Module?

try screen, select Print>Table Report (or Worksheet). On the Record Selectionscreen, which displays while printing either report, select Tagged Records. Selecting this will only include Tagged records on the reports.
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How do I setup duplex printing for W-2’s?

To enable Duplex printing you will need to enter a Duplex Printer code in Printer Settings. Open the the W-2/1099 Forms Filer Menu and select a Client. Select Options> Printer Settings, and select the Printer Mode. On the Printer Device and Codes screen enter the Duplex Code after
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How do I adjust the Margins on a Pre-Printed form?

Once you select the Form to Print, a Printer Mode dialog box displays. On the Select Printer Mode screen select 2 (HP Laser Printer (pre-printed forms)and an Align button will display at the bottom of this screen. Click Align and follow the on-screen instructions.
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Can I print a voucher instead of a check?

Yes! To print a voucher, use Check Type X. To change your check type, click on Payer>Payer Edit>Preferences from the AMS Payroll Menu. In the "Checks and Vouchers" section, change the Check Type to "X".
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Is there any way to save an employee’s paycheck/paystub to a PDF file so it can be sent via email?

Yes, you can print paychecks/paystubs to a PDF file.  First, open the client in AMS Payroll, select Payer>Payer Edit and then select the Preferences tab.  In the “Checks and Vouchers” section, place a check in “3. Enable Check Print Preview” and click OK to
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