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1099 W2 Forms

How do I hide tagged employees?

From the input screen select Special > Exclude Employees by category, check the box beside Tagged Employees. Note: this setting will revert when the input screen is left.
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When entering exemptions in AMS Payroll, the program only goes up to 9. Is there a way to go higher?

You can use the letters A to Z (excluding O (OH) and X) for values greater than 9 where A is 10; B is 11 and so on.
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How do you setup an employee to be exempt from withholding any Federal (FIT) and/or State (SIT)taxes?

Enter zero in the SITW and FITW boxes of the default check for the desired employee(s).
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I have an employee that needs to report taxes for 3 or more Locals on one check. How do I set this up in AMS Payroll?

A User Defined Field is required if you wish to report taxes for three or more locals on a single check. Some special settings must be entered to make this happen. At the AMS Payroll Menu, select Payer>Payer Edit>User Defined Fields. First, double-click ona blankline and selectT
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Do I have to order the software every year?

Yes, you must purchase the 1099-Etc software separately for each tax year you plan on using it to process forms. The 1099-etc software is designed specifically for an individual tax year to ensure that each form is as accurate and up to date as we can make it. Government agencies chan
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I am an existing customer and would like to add a module how do I do this?

You can do this from within the software by selecting Utilities > Upgrade Current Program Options or you can call our sales department at 1-800-536-1099. You will receive a new serial number and key code which will enable the new feature.
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Can I Print an Order Form from the Website?

Yes, you can print out an order form from the 1099-etc website. Simply go to the online order section and follow the steps to prepare an order form online. Once you have finished entering your order data you will be given the choice of printing the order form out on your printer for m
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What is the price?

You may check the orders page for our current prices.
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What if I do not wish to give my credit card online?

We understand your concern. We would be happy to take your order over the telephone during regular business hours ( Monday through Friday – 8 AM CST to 6 PM CST ) at 1-800-536-1099. We can also process your order via fax or US Postal Mail. Simply create an online order from our
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How do I install 1099-Etc icons on the desktop or in the program menu at user workstations in a network environment.

You may run setup on each workstation and choose the Icon Only option from the Select Destination screen. This will install only an icon on the workstation and allow you to specify the location of the program files. Each user who accesses the program must have full read/write permissi
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Can I install the program on a network and multiple PCs?

Yes, you can. Our software can be installed on the network and multiple PCs (site license applies).
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How Do I Uninstall the 1099-Etc Software?

1099-Etc makes no registry edits during installation so it’s simply a matter of deleting the folder that the software was installed to and it will be completely removed from the computer. For more information on deleting folders see your windows documentation.
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How do I install the Demo?

Downloading the 1099-Etc Demo is a two-step process. First you will have to visit the demo download page if you have not already and click on the demo link to begin the downloading process. When the download starts it will ask you two things: Save this program to disk? or Run the file
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How do I install the Full Update?

Downloading and installing the 1099-Etc Full Update is a two-step process. When the download starts it will ask you two things:Save this program to disk? or Run the file from its current location? If you choose to run the file from its current location you will be able to install the
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I am trying to install an update but I get a message that “The Program is not Installed” when it is. What should I do? Install anyway?

In most cases, this indicates that you are not installing to the correct directory. Make sure the destination directory indicated by the program is where the previous installation really exists. If you right-click the icon for your program then left-click Properties you will see a Tar
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New Filing Requirements in Connecticut

Starting with tax year 2014 all Connecticut taxpayers are required to file all Form(s) W-2, W-2G, 1099-R, or 1099-MISC electronically regardless of how many forms are filed. These forms can be transmitted electronically using the DRS’s Taxpayer Service Center (TSC).  You are no longer
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Can I print my own payroll checks on blank check stock?

The simple answer is yes with a few minor caveats. You will need to have a dedicated check writing printer or change toner every time that you print checks. Printing checks on blank check stock requires a special magnetic toner, which is used on a laser printer. The toner uses MICR te
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Can I electronically file my state 1099 forms at the same time as I file my federal 1099 forms?

Yes, depending on the state you are filing for, the form you are filing and if you have gone through the approval process. The approval process is two-fold: Obtain a Transmitter Control Code (TCC) Submit a test file A TCC can be obtained by completing Form 4419 and mailing or faxing i
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Check your State Unemployment Tax Rates they may have changed

As an employer or tax preparer you need to be aware of changing tax rates and laws. One of the most commonly changing rates is your state unemployment tax rate.  Your state may raise or lower your rate based on several factors such as what industry you are in, how long you have been i
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Am I in a Credit Reduction State for 2014?

FUTA credit reduction occurs when a state fails to pay back loans taken to meet state unemployment liabilities to that federal government. The normal amount of credit you receive is 5.4% on the FUTA tax rate of 6.0%. Each year the loan is not paid back the credit is reduced by 0.3% wi
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New Quarterly Withholding Reporting for New York

New York has determined that electronic filing has several advantages over paper filing such as: security, accuracy, and up-to-date tax rates. As a result, all withholding reports in New York have to be filed electronically starting on April 30, 2015. New York currently supports three
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Our 1099-Etc Software Generation Option

This add-on option is excellent for many reasons! You, simply stock up on plain white paper and you are ready to go. No need to purchase pre-printed forms* when you add this module to your W-2/1099 Forms Filer base program. You may even print the W-2, W-2C, W-3 and W-3C Copy A forms,
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Penalties for Not Paying Payroll Taxes

The penalties for NOT paying payroll taxes can be steep and complicated. These penalties can be for Form 941 taxes (withholding and FICA taxes) but may also apply to other similar forms.  Even if you choose to hire a payroll processor or firm to handle your taxes, YOU, as the employer
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Why Use 1099-Etc Software?

1099-Etc Software was created over 25 years ago and our goal was to provide the CPAs, small and large business owners and tax preparers an all-inclusive solution for payroll preparation. Why choose our payroll software when there are so many other options available on the market? This
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Common Payroll Mistakes

One of the most important factors in payroll processing is staying compliant with the IRS and keeping your client’s business running both smoothly and organized. Common payroll tax mistakes can cost your clients large penalties. The good news is, they can be avoided. There is no
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What is the 1098-T Form

IRS Form 1098-T is also known as the “Tuition Statement”. The 1098-T form is used by eligible educational institutions to report information about their students to the IRS. This is required as of 1997 by the Taxpayer Relief Act of 1997. As required by the Internal Revenue Service, Fo
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What is the AMT?

According to Wikipedia, The Alternative Minimum Tax (AMT) is an income tax imposed by the United States Federal Government on individuals,corporations, estates, and trusts.  AMT is imposed at a nearly flat rate on an adjusted amount of taxable income above a certain threshold (also kn
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Let’s get serious about Payroll Taxes

1. Payroll taxes are essential to businesses with employees. No matter how you look at it, there is no exception for unpaid payroll taxes. If you are a business owner or employer, it is your absolute responsibility to be up to date and aware of any and all payroll tax deposits that ne
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What determines if you are a bi-weekly or monthly payroll depositor?

One of the many payroll obligations an employer has is the requirement to make payroll tax deposits. The question of when to make your payroll deposits is determined by a few factors. You must make periodic payroll tax deposits based on the collective amount of your actual tax obligat
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Seasonal Workers

What defines a Seasonal Worker? There are times when a business needs to hire workers on a seasonal or part-time basis. For example, some businesses may need seasonal help for farming, lawn care, roofing, sporting events, holidays, and commercial fishing or harvest seasons. There are
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What is a 1042-S?

Understanding Form 1042-S According to the IRS, form 1042-S is used to report amounts paid to foreign persons, and to report amounts withheld under Chapter 3 of the Internal Revenue Code or to report distributions of effectively connected income by a publicly traded partnership or nom
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What is a Household Employee?

A ‘Household Employee’ as defined and explained by Investopedia.com, is an individual who is paid to provide a service within a residence.  Some examples include babysitters, nannies and housekeepers.  Independent contractors such as repairmen and plumbers are not consider
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The Facts About Overtime

The definition of overtime is the additional compensation paid to an hourly employee who works more than 40 hours in a work week.  Federal law requires hourly employees who work more than 40 hours in a work week must be paid at a higher rate for these overtime hours. The rate at is a
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FICA and how to calculate

FICA is composed of two taxes: Social Security and Medicare. Social Security Social Security is calculated by multiplying an employee’s taxable wages by 6.2%. For example, if an employee’s taxable wages are $600 this week: $600.00 x 6.2% = $37.20 (this amount would be deducted from th
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Payroll Solutions Talk

Technology is moving forward and most people are “right-here-right-now” kind of consumers. We all want what we want when we want it. When running a business, there is nothing better than marking off tasks from your to-do list in the quickest manner possible. After all, time is money.
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What Are the E-Filing Deadlines for W-2 and 1099 forms?

One of the advantages of e-filing is that, in most cases, you actually have longer to file your W-2 and 1099 type forms. When W-2 forms are e-filed, the submission to the SSA is due on March 31st (or the next business day if March 31st falls on a weekend or holiday). You can register
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What if you make a mistake filing your 941?

Form 941 records payroll tax liability and deposits. These forms are filed quarterly in accordance with the IRS laws and regulations. The IRS uses these forms to reconcile federal tax deposits that each employer makes. If you find that you have filed a 941 with errors, you can amend t
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Let’s Visit After-The-Fact Payroll

What exactly is After-The-Fact payroll? After-The-Fact means after the payroll has already been issued the values are recorded for compliance reporting and other purposes. Taxes are not normally computed, although that can sometimes speed up entry. Payroll is usually performed by empl
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What is 1099-Etc Payroll Software?

1099-Etc Payroll Software has paved the path to simplified payroll tax preparation and e-filing! 1099-Etc Payroll Software is YOUR solution if you want an all-inclusive software package for preparing your own payroll (live or after-the-fact) and electronic filing. Our software takes t
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More interesting facts about taxes

In 1989, the IRS E-File pilot project included 36 states with 1.1 million returns filed. In 1990, E-File went nationwide with 4.2 million returns filed! In 1789, at the beginning of the French Revolution, those who collected taxes (collectors) were sent to the guillotine. That takes n
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Classification of ‘Exempt’ and ‘Non-Exempt’ employee

Employers must classify an employee’s job as either Exempt or Non-Exempt as required by The Fair Labor Standards Act (FLSA). What makes these employees different? The difference is the way the employees are compensated and how their positions are structured. Exempt employment position
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What is an Agricultural Employee?

According to the U.S. Department of Labor, Agriculture includes farming in all its branches when performed by a farmer or on a farm as an incident to or in conjunction with such farming operations. Virtually all employees engaged in agriculture are covered by the Fair Labor Standards
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As a Business Owner, Why Should I Use Direct Deposit?

You may ask yourself why use direct deposit for issuing checks to my employees. There are several reasons. The main reason a business may want to use direct deposit is obviously the one that affects them the most, cost. You no longer have to pay someone or use your own valuable time t
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What is a Schedule B on Form 941?

The IRS Form 941 (Schedule B) is a tax form for the reporting of tax liability for semi-weekly pay schedules. The employer is required to withhold federal income tax and payroll taxes from the employee’s paychecks. The 941 form reports the total amount of tax withheld during each quar
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Payments Requiring a 1099-MISC

If you’ve been doing side jobs or a little moonlighting in addition to your real job, you can look forward to getting one or more 1099-MISC forms in the mail. This might come as a surprise to those who thought they wouldn’t need to pay taxes on that additional income. In fact, the 109
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Receiving 1099s and Self-Employment

Self-employment comes with a lot of responsibility. There is somewhat of an “honor” system in place when it comes to reporting income. Many employers will take deductions for your services or contract, yet forget or disregard sending you a 1099.  Just because you don’t get a 109
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Why Did My FUTA Liability Go Up at the End of the Year?

Just when you thought you were done paying FUTA tax on your employees for the year your accountant tells you that you need to pay a few more dollars for all of your employees. Why did this happen? FUTA is paid by you, as an employer, at a rate of 6.0% on the first $7000 each of your e
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Can Payroll Facts Be Fun? Maybe not fun, but interesting

Question Excerpt From National Payroll Week Q.1) When was National Payroll Week created? A. 1971 B. 1986 C. 1999 D. 1996 Q.2) How many states do not have Individual Income Tax? A. 3 B. 5 C. 7 D. 9 E. None of the Above Q.3) What was the first Federal Minimum Wage? A. .25 B. .83 C. 1.10
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How Do I File a Corrected 1099?

What happens when you report the wrong information on a 1099?  You need to issue a corrected 1099 as soon as possible after you notice the error. As long as the error is for dollar amounts the process is straightforward. All you need to do is fill in the correct information on a 1099
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Don’t Become A Victim – Protect Your Company From Check Fraud

Despite using caution and care when transmitting account information, Deposit Account Fraud continues to be a major issue in the banking industry. Checks are written daily for everything from payroll and accounts payable to personal checks for mortgages, rent and utilities and accordi
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What Happens When My Employees Live in One State and Work in Another?

As an employer you may be wondering what you need to do if you happen to hire an employee that lives in another state. This is a fairly common scenario if you live close to a state line and you want to be careful so that you don’t end up having to file amended returns. Generally what
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1099-Etc Voted Best In 1099/W-2 Compliance And #2 In Payroll In CPA Practice Advisor 2014,Reader Poll

The results of the 2014 CPA Practice Advisor Readers’ Choice Awards are in and Advanced Micro Solutions’ 1099-Etc Software scored high once again. Readers were asked to choose which software they prefer for 1099/W-2 compliance as well as for payroll and the results are cle
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How to correct: ‘Path Invalid Check for Typos’, when installing.

This error normally means that the directory where the program is to be installed is not accessible or not valid. If a question mark appears in the Destination Directory box replace it with a valid Drive letter (C, for example). Remember this directory path is where the program is to
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How Can I Get A Replacement Cd For A Prior Year

You can call our Sales Line, 800-536-1099 to request a replacement CD (charges may apply). Prior year software is available for download from our website, www.1099-etc.com.
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Setup Initialization Error Setup Cannot Access Required File

You may still have the program running. If you do you need to close the program. If you don’t have the program running shut your computer off wait for a few seconds and turn your computer back on and try it again.
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Error Message About Splash Program

Most Windows machines have a feature called Autorun which will automatically run a program from a CD-Rom that is placed in the CD-Rom drive. The 1099-Etc CD-Rom contains a program called SPLASH.EXE that is designed to autorun when you place the 1099-Etc installation CD-Rom in your mac
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Will Software Work With Windows 8

Yes, the software will work with the 32-bit and 64-bit versions of Windows 8.
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How To Import Corrected 1099S

Within the Excel spreadsheet create a Corrected column and place an X in that column for each record that is to be sent as corrected. This will allow you to define that column when importing the file.
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What File Formats Can Be Imported

We can import several different file formats, including Tab Delimited Text Files, Print Files, and Columnar Reports.
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How To Correct List Index Out Of Bounds 308 When Importing Prn File

Please make sure the file that you are importing is an actual PRN File and not a Tabbed Delimited Text file. When you view the file on-screen if it looks like the form without the lines (just the data), then it is probably a PRN File. If your data is listed in columns, for example one
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How To Change Atf Name In The X Ref File

On the X-REF screen, click Open, highlight the ATF.IIF file and click Open. Now go down and double-click on the incorrect ATF_NAME. A list of ATF Field Names will display. Highlight <none> and click Select.
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How Do I Set Up A Lotus File To Import

Preparing the Lotus file is very simple. You only need to enter the proper field names in row number one of the worksheet and then save the worksheet as a “.WK1” file. To find the Field Codes, at the 1099-Etc Main Main Menu, select Utilities>Import Assistant>View/Pri
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How To Correct Range Check Error When Importing

In most cases, the error occurs because you are loading the settings from a previously imported Tab Delimited Text file. Since every text file is different you cannot load these settings. You will need to select Do Not Load Settings when prompted.
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How Do I Know What The Field Names Mean

As you highlight each field, a brief description will appear above and to the right of the Field Names List Box.
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How Can I Use The Name Formatting Function

On the Forms Entry screen, select Options>Fill a Field with a Value over a Record Range>Assign Order Name and click OK. This will display the Reformat Names screen.
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Can Data Be Imported From Other Accounting Software

If the accounting software can get their data into a spreadsheet format, then the data can be imported into our program.
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What Is The Limit On The Number Of Records That Can Be Imported

In the W-2/1099 Forms Menu you can import up to 99,999 employees/recipients. In A-T-F Payroll you can import up to 9,999 employees/recipients.
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Do I Need Hyphens In The Tins In Excel Before Importing

Yes, otherwise the program will assume it is a Social Security Number.
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How To Correct I O Error 103 When Importing

Normally, that indicates that while you are importing the file is opened in Excel. You need to make sure that the file is closed and retry the import.
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Can A Tab Delimited File Be Imported

Yes the software will allow you to import this type of data through our Import Assistant located on the Main Menu, Utilities>Program System Utilities>Import from a Tab Delimited Text File.
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What Happens Existing Records When Excel File Imported

When importing you are prompted to select Top or Bottom. Top means to start at record 1 and will overwrite all existing records and Bottom adds new records but keeps the existing records.
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Can I Import W2 Information From Sage Peachtree

Yes, you can. You can either print the W-2 forms to a Generic/Text Only printer or import the information into A-T-F Payroll and then export that information to the W-2 forms.
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Can 1099 Forms Be Exported From Excel

Yes. Data in Excel will need to be saved as a Tab Delimited Text file. Then at the 1099-Etc Main Menu, select Utilities>Import Assistant>Import from a Tab Delimited Text File, you will associate the columns with the various form fields. Once this is done, the data can then be im
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How To I Import 1099 Misc Information From Quickbooks

You will need to print the 1099s to a Generic Text/Only Printer from QuickBooks. This will create a Print file that you can import by defining the form fields through 1099-Etc Main Menu>Utilities>Import Assistant>Import from a QB 1099 Print File.
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What Are System Requirements

Note: System Requirements are subject to change without notice and are listed below. Windows XP or higher Up to 65MB of free hard disk space (depending on installed options) Screen Resolution: 1024 x 768 (higher resolution recommended) Internet Connection (for Updates and E-File Direc
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What Is The Max Number Of Records Supported

The W-2/1099 Froms Filer Module supports up to 1,999 payers/clients and up to 99,999 employees per payer/client. the AMS Payroll module supports up to 1,999 payers/clients and 9,999 employees per payer/client.
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Where Is The Manual

The Manual can viewed/print from the 1099-Etc Main Menu. You can also access it from the Main Menu through Help>Electronic Manual. The Help Files can also be accessed while you are in the program options (e.g. A-T-F Payroll, etc.)from Help on the Menu bar or you can press F1 to rec
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How To Delete A Payer

First, we recommend that you Backup your data. Data that has been deleted cannot be recovered. Select a module, on the Select Payer screen, highlight the Payer and then click the Delete Payer button. This will delete the selected Payer and all data.
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How To Get A Replacement Cd

Call our Sales Line, 800-536-1099, to order the replacement CD (charges apply).
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Setup Different Users

The most common reason to setup multiple users is to setup different Third Party Designee/Preparer information. For larger companies, it is possible that there are multiple Preparers/Third Party Designees within one company. If your Preparer and Third Party Designee information is the
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How To Automatically Enter The Decimal Point

You will need to enable the Implied Decimal Setting, select Options>Settings>Implied Decimal from either the W-2/1099 Forms Filer Menu, the AMS Payroll Menu, or the Forms Filer Plus Menu.
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Is The Program Compatible With Windows 8.1

The software runs on Windows 8.1 (both 32-bit and 64-bit). However, extensive testing as not yet been performed.
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How Can I View The License Agreement

From the 1099Etc Main Menu,select Help>View License Agreement and Warranty. You may install the software on as many machines as necessary in one office. It is a site license.
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How To Transfer 1099 Misc That Are At Least 600

When exporting 1099 data from A-T-F Payroll you will be given the opportunity to transfer only those that are above a user specified amount, in which case you could enter 600.00 and the software would transfer only those 1099s that meet the criteria. Once the data is in the Forms Menu
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What Is Your Forms Filer Plus Module

Forms-Etc is a Forms Filler program that allows you to fill in the form, print it out and send it in. Click here for more information on Forms Filer Plus. Forms Filer Plus is a Forms Filler program that allows you to fill in the form, print it out and send it in. Click here for more i
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How Do I Move My Program To Another Computer

The easiest way will be to do a full backup of your payer information and then install the software on the new computer. Once the software is installed, restore your backups and remove the software from the old computer. The Backup and Restore Utility is located on the Main Menu, Util
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How Do I Edit Client Letters

To modify a client letter globally, please do the following: At the Main Menu, select Utilities>Program System Utilties>Edit Client Letter Templates. Highlight the form name and click Select. Edit the Client Letter as needed. When editing client letters, be especially careful of
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How Can I Learn More About The Software

There is a variety of ways to learn more about the software. At the Main Menu, select Help. From this menu you can print/search the Reference Guide or the Electronic Manual (approx. 70 pages). There is also a Tutorial that you can go through that gives you some basic information about
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How To Set Up A Password For A Payer

You can assign a password to each individual payer. Open the payer in either the W-2/1099 Forms, A-T-F Payroll or Forms-Etc module and select Payer>Password.
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How To Correct Navigation Cancelled

In an effort to increase system security, Microsoft no longer alows the viewing of HTML Help files (.CHM) that reside on a remote hard drive, such as a server, without modifying the system Registry. To allow access to view the Help files you will need to either Modify the Security Set
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How Do I Restore A Client Letter File For 1099 Letter

First you need to rename the old 1099 Letter File, 1099.ltr, to 1099.old (the file is located in the program directory). When you run the 1099 Client letter again the default values will be restored.
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Can I Merge Checks And Deposits One Payer To Another

Yes, you can. However, due to the number of variables, please contact AMS Technical Support, support@1099-etc.com, for further assistance.
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Can I Allow Access To Only One Form In Forms Filer

You cannot restrict/password different forms, however, you can restrict/password different payers/companies. You could create two different payers/companies for example, one for 1099s and one for W-2s. You can then password protect the W-2 payer. Open the Module and select the Company
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How Do I Change The Work Directory

To change the Work Directory: At the Main Menu, select Utilities>Program System Utilities>Change User’s Work Directory. Select the correct drive and directory for the program year.
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How Can I Export Form Data To Be Opened In Excel

Data in the W-2/1099 Forms Filer Module can be exported into a file format that can be opened in Excel through Utilities>Export Database to Text File. From the Main Menu, select Module>W-2/1099 Forms Menu. Next select the Payer and click OK. Highlight Form and select the Form Ty
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How Do You Delete User

On the Main Menu, select Utilities>Program System Utilities>Browse/Edit User/Prepare/3rd Party Designee File. Highlight the User that you wish to Delete and then click Omit. Select Menu, select Pack File and then click Quit. The program will automatically close.
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Can A Logo Be Inserted Into A Client Letter

An image can be inserted into a client letter, select insert image at the top right of the client letter input screen.
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Can The Font Be Changed On Client Letters

Yes, you can. To change the font for all payers, select Utilities>Program System Utilities>Edit Client Letter Templates at the Main Menu. Select the client letter and then change the font as needed on the client letter edit screen. This will make the change available for all pay
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