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State Reqs

How can after the fact checks be entered?

In order to be able to enter payroll checks, first make sure AMS Payroll is an option which was purchased. This can be done by selecting Modules>AMS Payroll from the Main Menu. If you receive a message that says this program is a demo, then AMS Payroll was not purchased. The easies
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If starting in the middle of the year, how can employee year to date information be entered?

In AMS Payroll you can enter one check for each employee that contains the Year-to-Date Payroll information. From this point on you can enter in Payroll as needed.
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Can a signature be printed on a check?

You may have your signature scanned by AMS for a $25 fee. Once your signature is scanned and encoded in the proper format, AMS Payroll can print that signature on your checks automatically. To have your signature scanned, visit /support/downloads/signature-scan-form and download a sig
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Can the New Jersey WR-30 be filed electronically?

Yes, we do. AMS Payroll will create a file that can be submitted to New Jersey. The files are created through AMS Payroll>Options>Magnetic Media Filer.
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Can an employee be setup in payroll to receive both a 1099 and a W-2?

Yes, you can track 1099-MISC, 1099-DIV, 1099-INT and 1099-R payments through AMS Payroll. First, highlight the employee and click Edit>Status Information. On the employee’s Status Information screen, there is a pull-down list labeled W-2 or 1099 that has the values W-2, 1099
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What is involved in setting up a client for direct deposit?

Our 1099-Etc program has two Direct Deposit options, NPC (National Payment Corporation) and ACH files. For NPC(National Payment Corporation) you will first need to setup an account and contact them regarding their fees. Once the account is setup with them, you will setup the employee
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How do I set up employer paid FICA?

AMS Payroll can calculate the Employer Paid FICA. First, setup a User Defined Field named XFICA. At the AMS Payroll Menu, select Payer>Payer Edit>User-Defined Fields. Double-click on the first available blank line, enter XFICA in the Field Name, enter “N” in the Net
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Does the software have the mailing addresses for the state forms?

The mailing addresses are found on all the states’ client letters. When you generate the quarterly forms the system will ask if you want to print the client letters, respond yes and look at what is created.
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How are partial year exemptions setup?

You will want to use Tax Exempt Date Ceilings. Follow the instructions below to set this up: 1. Openthe client in AMS Payroll. 2. SelectPayer>Payer Edit>Preferences. 3. Make sure that Miscellaneous Preference #6, Tax Exempt Date Ceilings, is selected. Click OK. 4. Click Input>
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How can I get the Ohio quarterly report to print “The number of Weeks worked”?

The software does not compute the number of weeks worked. You must set a Preference in order to track Weeks. At the AMS Payroll Menu, select Payer>PayerEdit>Preferences >Check Entry Fields, Preference7. Need Weeks Worked and click OK.When entering checks, enter the desired nu
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Can a negative check be entered to correct an error in a previous quarter?

In this scenario, the preferred way to handle this is to omit and delete the check from the third quarter, then file amended returns with the respective agencies. The 1099-Etc software is not designed to handle negative wages.
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Can checks be recovered that were accidentally deleted?

Once you have deleted anything in the program it is gone. If you want it back you will have to re-enter it or restore a backup of that payer. For this reason, AMS strongly recommends that you backup all data in the 1099-Etc software often. The backup feature is located on the program&
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How do I setup an addition to net pay?

You will set this up on the User Defined Fields screen. At the AMS Payroll, select Payer>Payer Edit>User Defined Fields. Double-click on the first blank line. Enter a field name as you would like it to appear on the check entry screen. Under ‘Adjustments to Pay‘ pull
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How do I edit an employee’s default check?

On the Input screen highlight the desired employee, click Default > Edit Default Check for Selected Employee
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How do I enter the Preparer’s information in AMS Payroll?

At the AMS Payroll Menu, select Options>File Management Utilities>Edit Due Date/Preparer/Signer Information and enter in the Preparer information.
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How do I print a Report for Local Taxes in AMS Payroll?

At the AMS Payroll Menu select Reports>I. Print State/Local Report. This will allow you to print Reports regarding the Local Taxes.
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How do I change a User Defined Field so that it is no longer exempt from a particular tax?

On the User-Defined Field screen, double-click on the desired field. Make any changes needed under Exempt From on the bottom right of the screen.
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How do you get 943 tax deposits to show on the 943?

You will need to start the Comment Line on the Tax Deposit with "943". At the AMS Payroll Menu, select Deposits>3.Federal Tax Deposits. Double-click on the deposit and enter 943 (make sure it starts in the first position)on the Comment Line. Click OK to save.
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How do you get a 941 Schedule B to print?

On the Payer Edit screen (Payer>Payer Edit>General) specify Semiweekly for the 941Depositor Type. The 941-B will be generated with the 941.
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State information is not exporting to the W-2s how can this be corrected?

In most cases, you will need to change your payer’s SIT Depositor Type from None, The program sees this selection and assumes the payer does not have any state wages.  This selection is located on the State/Local screen (AMS Payroll Menu>Payer>Payer Edit>State/Local). 
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Is there a report that will generate payroll liabilities for each quarter?

Report A prints out the Tax liabilities per quarter (and month).
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How do I copy a company?

The easiest way to do that is to copy your payer into a new payer directory using the Copy Payer function built into the Select Payer screen. After the copy use Payer Edit to change the EIN if needed.
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How do I hide released employees?

There are two things you can do, the first will simply move them to the bottom of the input windows. From the input screen select Special > Re-Sort Display and select Released Employees Last. The other thing you can do is from the input screen select Special > Exclude Employees
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How do I view the User Defined Fields templates?

From the User Defined Fields screen click any number in the Edit column.You will be taken to the User Defined Field Edit screen. The Templates button is at the bottom of this screen.
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Do you support electronic filing of state unemployment tax returns?

Most but not all states are supported, from the AMS Payroll Menu, select Options>Magnetic Media Filer> if your state is not supported to will show not available beside it.
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How do I input weeks worked?

You will need to enter the number of weeks on the Edit/ADDChk screen. To setup the Weeks field, at the AMS Payroll Menu, select Payer>Payer Edit>Preferences. In theCheck Entrysection, check Preference 7. Need Weeks Worked, click OK. Select Input>highlight an Employee>AddCh
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How do I remove a state?

Go to thePayer>Payer Edit>State/Local, click the State and enter blanks. The software will remove it from the list of states.
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When will my serial number and key code be sent?

The serial number and key code are sent by email as soon as your credit card is charged. If paying by check they will usually be sent within one business day of processing.
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If I preorder next years software when will I receive it?

We release the new tax year version in mid-March or early April. This allows us to update any new 1st quarter forms. You may have noticed that after you installed the 4th quarter update, you are now getting prompted to select the tax year. This will allow you to enter the 1st quarter
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Can old tax years be ordered?

Yes, depending on how late it is in the year the previous year can be purchased at a discount. Also at this time, the 2000-2010 tax years can be purchased together for $50.
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Can UNC paths be used with the program?

No, you will need to Map a drive letter to the hard drive that contains the data directory. For more information about mapping drive letters, please consult your windows documentation.
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How do you correct an error 32 – payer is in use?

There are a number of factors that could cause this error message. If your data resides on a network, make sure that no one else is in the payer, if they are have them close the payer and then retry again. If there is no one else in the payer and your payer is on a network, you may ne
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Does the software run on a Linux based network?

Unfortunately, we do not support Linux. Our 1099-Etc is compatible with Windows XP or Higher. However, the data files can be stored on the Linux server.
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Can the 1099-Etc program run on a network?

Yes, the 1099-Etc software is fully networkable without an additional charge. You may install the software to the Server, or any machine on the network, and then use icons to run it on each workstation, or you may install the program on each workstation and then store the data on the
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Does the data transfer year to year?

Yes, the payer and the employee information transfers from the prior year.
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Where can I get my Serial Number and Key Code?

Once you receive the CD, the Serial Number and Key Code can be found either on your mailing label just above your name, or in the Bill To section on your invoice. If you elect the "Web Download Only" option and do not receive a CD, the Serial Number and Key Code will be e-ma
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Can the software be installed on more than one computer in an office?

Yes, your license is a site license meaning all computers in your office may use the software.
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How to correct “Augment Error 266” when installing.

It sounds like a file was corrupted during installation or the source disk may have a corrupted file. First try to re-install the program from the source disk. If you are still receiving this error, go to our website and download and install the Full Update.
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Will 1099-Etc work with a MAC on OSX?

1099-Etc is a Windows based product. We do not support MAC computers or OSX.
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Can information be entered if a form is available before all forms are?

Yes, once you input the data, it is stored in the program. This data isn’t overwritten when new versions are installed. This way, you can stay current and you don’t need to re-key your data whenever you update.
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Is there a way to print two recipients per page on a 1099-MISC, the instructions are pre-printed on the back?

No, you can only print 1 Recipient per page, however, instead of the Recipient Instructions printing at the bottom, you can print a 2-up Copy B and a duplicate Copy B for the one Recipient per page.
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Where do we change what the next check number that will be printing on the checks from AMS Payroll?

From the AMS Payroll Menu, select Payer>Payer Edit>Check/MICR Info. In the upper right corner of the screen,enter the "Last Check Number". ANDif the new check number is lower than a previous check number, remove the check from the"Update with Maximum" box.
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Where do you change marital status and deductions/exemptions?

Atthe AMS Payroll Menu, selectInput>Highlight the Employee>Edit>Live Payroll Parameters.Youwill change the marital status and Federal/State Exemption values here.
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How can print a negotiable check for someone who is set up for direct deposit?

At the AMS Payroll Menu, select Payer>Payer Edit>Check/MICR setup. At the top right corner remove the checkmark from the Non-Negotiable box and click OK.
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How do I print a report that shows Overtime Hours as well as Overtime Pay?

Report L in AMS Payroll will print a report that lists the Overtime Hours and Overtime Pay, as well as Regular Hours and Regular Pay. From the AMS Payroll Menu, select Reports>Report L (Print Worksheet/PayDetail/WageDetail/WorkerComp), and then select the Printer Mode. On the Repor
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How can I print out personal information, (name, address, date of birth, SSN, date hired, etc) for each employee?

In AMS Payroll select Reports>E. Print Employee Roster/Labels. On the Report E Criteria screen make your selections.
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Can I print MICR checks with this software?

The AMS Payroll software fully supports printing MICR encoded checks using a laser printer with magnetic toner. Simply go to the MICR(Payer>Payer Edit>Check/MICR)Info screen and complete the information.
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How do I fax a pay stub directly from my computer instead of printing it out and then faxing it?

This is really a function of the fax software that you have installed. That software will install a printer driver that actually sends a fax of the printed document instead of printing normally. The 1099-Etc software can print to this type of fax driver, but it has not been tested for
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How do I move the printing UP on a check?

Each field on the check that the program prints can be moved up or down or right or left. On the Check/MICR screen (Payer>Payer Edit>Check/MICR)there is an Edit *.chk function that will allow you to adjust these settings. Once the check edit screen is opened, you will notice tha
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How do I print checks for Federal and State Tax Deposits?

These checks can be printed from the Deposits screen.
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Can I print forms on blank paper with your program?

Yes, you can with the Laser Generation Module. Learn more
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How do I create a Table or Worksheet report on tagged records in the W-2/1099 Forms Filer Module?

try screen, select Print>Table Report (or Worksheet). On the Record Selectionscreen, which displays while printing either report, select Tagged Records. Selecting this will only include Tagged records on the reports.
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How do I setup duplex printing for W-2’s?

To enable Duplex printing you will need to enter a Duplex Printer code in Printer Settings. Open the the W-2/1099 Forms Filer Menu and select a Client. Select Options> Printer Settings, and select the Printer Mode. On the Printer Device and Codes screen enter the Duplex Code after
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How do I adjust the Margins on a Pre-Printed form?

Once you select the Form to Print, a Printer Mode dialog box displays. On the Select Printer Mode screen select 2 (HP Laser Printer (pre-printed forms)and an Align button will display at the bottom of this screen. Click Align and follow the on-screen instructions.
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Can I print a voucher instead of a check?

Yes! To print a voucher, use Check Type X. To change your check type, click on Payer>Payer Edit>Preferences from the AMS Payroll Menu. In the "Checks and Vouchers" section, change the Check Type to "X".
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Is there any way to save an employee’s paycheck/paystub to a PDF file so it can be sent via email?

Yes, you can print paychecks/paystubs to a PDF file.  First, open the client in AMS Payroll, select Payer>Payer Edit and then select the Preferences tab.  In the “Checks and Vouchers” section, place a check in “3. Enable Check Print Preview” and click OK to
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Can 1099 etc handle the reporting of cafeteria plans?

Cafeteria plans are handled by the software with the User Defined Fields as extra deductions from the net/gross. These User Defined Fields will appear on the various reports as deductions but 1099-Etc does not have reports specifically for Cafeteria plans.
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Is there any option in payroll software to print a report showing New Employees?

Yes, there is a report that will print the New Employees. This report can be accessed by selecting Reports>L. Print Special Reports>Print New/HIRE Employees from the A-T-F Payroll Menu.
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Can Report F print the name on the same line as the wages?

Yes, the name can be printed on the same line. When generating Report F, place a check in the Print On Same Line selection on the Report F Criteria screen.
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Can I E-File my W-2 or 1099 forms with your program?

In a word: Yes. Our E-Filer module, the recommended product for those attempting to e-file W-2 forms, makes 1099 and W-2 processing fast, efficient, and less expensive. 1099-Etc provides two different electronic filing options: E-File Direct and E-Filing Services. Each filing option h
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Can we export payroll data from AMS Payroll into Quickbooks?

You can export the payroll totals to the QuickBooks General Ledger. (AMS Payroll Menu>Options>Import & Export Options> S. Export to QuickBooks General Ledger)
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Are there any restrictions using software in a payroll processing business?

No there are not. Our software has an AMS Payroll module available that can generate live or after-the-fact payroll.
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How do I add a second hourly rate for a client?

This is entered as a User Defined Field. You can get a screenshot of how this should be set up by accessing the help menu by the following: 1. At the Main Menu, select Help>Search for Help on…2. Select the Search tab.3. Enter the phrase Multiple Hourly Pays.4. Select Multiple
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How do I calculate the SITW when doing Payroll?

Please make sure that the following is setup: Go to Payer>Payer Edit>Preferencesand make sure that Preference #3, under "Check Entry Fields"has a check in the box. Go to Payer>Payer Edit>State/Localand select the W/H Method. Next highlight the Employee and click
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How do I enter multiple states in the AMS Payroll program?

1. Open AMS Payroll to the desired payer.2. Click Payer>Payer Edit>State/Local Edit. Click on the New tab This will create a new State/Local Edit screen with a new letter designation. (i.e. A, B,C, etc…) Simply enter the abbreviation of the new state you wish to add. Now w
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How do I delete one employee from AMS Payroll?

At the AMS Payroll Menu, select Input and highlight the Employee. Click Special>Delete Current Employee. Remember, that once the Employee is removed, their information cannot be undeleted.
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How do you delete a previously setup User Defined Field?

Beforeusingthis procedure back up your payer.From the AMS Payroll Menuselect Payer>Payer Edit>User Defined Fields. Select the one you want to delete by clicking it (it will be highlighted), on your keyboard: hold the CTRL button then hit the backspace key. Click Delete UDF and P
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How do I mark a company as exempt from taxes?

When setting up the employees for this company, you will need to mark each individual employee exempt from the taxes. This can be done oneach employee’s Status Information screen.In theTax Exempt Status column, place a checkmark in front of the appropriate taxes.
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Can the program round the state withholding amounts to the nearest dollar?

Yes, the program can round the state withholding amounts to the nearest dollar. You will need to open the AMS Payroll Menu, selectPayer>Tax Tables. Select the state and and place an "X" in theNo Cents field(located in the upper right corner of the Tax Table Edit screen).
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How do you enter the prior year-to-date FUTA and SUTA information?

You can enter credit wages for FUTA/SUTA by enabling certain Preferences. First, open the client in AMS Payroll. At the AMS Payroll Menu select Payer>Payer Edit>Preferences. Other, 4.Use Alternate SUTA Code and then select OK. Next, at the AMS Payroll Menu select Input, highligh
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How do I show an IRA contribution in AMS Payroll?

IRA deductions can be set up in User Defined Fields (Payer>Payer Edit>User Defined Fields). On the User Defined Fields screen, double-click on a blank line and then click on the Examples button. Scroll downand highlightthe IRA deduction that best fits your needs and click Select
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How do I change the Banking information that prints on MICR checks?

First open the client in AMS Payroll. At the AMS Payroll Menu, select Payer>Payer Edit>Check/MICR. Update the information on this screen as needed.
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How do I delete a Default Check?

You can delete a Default Check as follows:At the AMS Payroll Menu,click Input>highlight the employee>Browse. The employee’s Default Check is dated 00/00. Highlight that check and selectSpecial>Delete Current Check. If the Default Check is not listed, click Special>In
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How do I set up the program to have State Income Tax Withholdings for two States on one check?

You will have to create a User Defined Field for the second state withholding. At the AMS Payroll Menu, select Payer>Payer Edit>User Defined Fields, double-click on the first blank line. On the Edit screen selectExamples. Highlight Other State Withholding and click Select. Click
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Where would I enter the Re-Employment Service Fund Rate for the State of New York?

The Re-employment Service Fund is reported as a portion of SUTA. Enter the rate (0.075%) as the Extra SUTA Rate in Payer State/Local.
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How do I change the Quarter Ending Date on a state form?

When you elect to print the State Quarterly forms, you can change the Quarter Ending Date on the General Information screen.
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Can I electronically file the 941 forms from your program?

Yes, our program will electronically file the 941 forms through our AMS Payroll module. E-Filing 941’s requires the following: You will need a valid internet connection. You will first need to apply for an E-File Signer PIN from the IRS for each company thatelectronically files
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How do I setup a field to garnish a dollar amount from an employee’s wages?

You can setup a garnishment field on the User-Defined Fields screen. Open the Payer in AMS Payroll. At the AMS Payroll Menu, select Payer>Payer Edit>User-Defined Fields. Double-click on the first blank line. Enter in a field name (for example, Garnish) andselect the appropriate
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How do I setup a field for a “Pre Tax deduction”?

This deduction will need to be setup as a User-Defined Field. At the AMS Payroll Menu, select Payer>Payer Edit>User Defined Fields. Double-click on the first blank line, enter in the Field Namemark the appropriate settings and click OK save. You can alsoselect Examples from the
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How do we get the AMS Payroll program to round to whole dollars for the Federal Withholding?

At the AMS Payroll Menu, select Payer>Payer Edit>Preferences. Place a checkmark before Check Entry Fields, Preference 13. Calculate FITW w/o cents.
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How can I print a report showing a list of the 941 deposits?

Open the client in A-T-F Payroll. At the A-T-F Payroll Menu, select Deposits>3. Federal Tax Deposits>Report.Enterthe Deposit Criteria and the program will generate a 941 Deposit report.
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How do I setup a salaried employee?

You will setup the employees salary information on the Employee’s Default Check. The Default Check is used to enter in the Gross Amount (as well as other check information) based on the employee’s Pay Frequency (the Pay Frequency is defined in the employee’sLive Payr
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Do I have to manually enter check numbers for them to appear on check register?

No, the software will handle check numbers for you. First, in the Check EntryFields section of Preferencesenable#1. Need Check Numbers and #11. Auto Increment Check Numbers,then gp to Payer>Check/MICR andenter the last check number used in the Miscellaneous section on the Last Chec
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How do you enter the information needed for Third Party Sick Pay?

First youneed to setup a User Defined Field (Payer>Payer Edit>User Defined Fields) called XSICK. This field is setup as an template. To access the example, double-click on the first blank line on the User Defined Fields screen. Click Templates, highlightThird Party Sick Pay, cli
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How do I get the interim Federal and State Payroll Tax Payment client letters to print with what to pay at the end of a quarter?

You will be prompted to print the client letters when you create the 941 form and when you produce the quarterly form(s) for your state. Each client letter will have a summary of amount(s) due.
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How do you set up the User Defined Field for Non-employee compensation on the 1099-MISC forms?

Atthe AMS Payroll Menu, select Payer>Payer Edit>User Defined Fields. Double-click on the first blank line, click templates at the bottom of the screen and select "1099 Payments" from the dropdown. Click OK until you are back at the Payroll Menu. When adding a check you
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Why is the 941 Schedule B form not displaying the tax liability amounts?

Most likely this is caused because "Use Previously Edited Liabilities" has been marked on the 941 control ans SignerInformation screen. To change this,at the AMS Payroll Menu, click Forms>Print 941/944 Form. Select the Printer Mode and the Quarter. On the 941 Control and
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How do I setup a field in AMS Payroll for Taxable Tips?

At the AMS Payroll Menu, select Payer>Payer Edit>Preferences >Check Entry, Select2. Need SS Taxable Tips and click OK. When you add a check, enter the taxable tips amount in the field called Tips.
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Can I sort the Input screen by Social Security Number instead of by employee name?

Yes, the Input screen can be sorted by SSN. At the AMS Payroll Menu, select Payer>Payer Edit>Preferences>Other change the Input Order to SSN.
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How would you handle a garnishment?

You would define the garnishment on our User Defined Fields screen (at the AMS Payroll Menu, select Payer>Payer Edit>User Defined Fields). On the User Defined Fields screen, double-click on a blank line and enter the information for the garnishment or clickTemplates to use a pre
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How can I export information to Excel?

In AMS Payroll, you can export information to a Tabbed Delimited Text File which can be opened in Excel. You can access this option from the AMS Payroll Menu by selecting Options>Import & Export Options/F. ExportTabbed Delimited Transactions w/ Employee Information.
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How do I sort check entries on the browse screen in ascending rather than descending order?

The browse order is normally in ascending order, if it does not appear to be then click Special>Sort in Descending Order.Remove the check mark by clicking it. Your display should resort in ascending sequence.
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How do I change the 941 mailing address, to the IRS, on the client letter?

From the AMS Payroll Menu click Payer>Payer Edit>General. Under Federal Depositor Information enter “??'” in the Alt State field then click OK. This tells the program to prompt you with additional addresses to use on the client letter. More Information about 941 Mail
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How do I change SUTA max wages?

At the AMS Payroll Menu, select Payer>PayerEdit>State/Local. Enter theSUTA Max Wages here. Please note that if you have the Use Default MaxWages, Rates enabled you will need to remove the check from that box in order to save the new Max Wages.
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How do I hide tagged employees?

From the input screen select Special > Exclude Employees by category, check the box beside Tagged Employees. Note: this setting will revert when the input screen is left.
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When entering exemptions in AMS Payroll, the program only goes up to 9. Is there a way to go higher?

You can use the letters A to Z (excluding O (OH) and X) for values greater than 9 where A is 10; B is 11 and so on.
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How do you setup an employee to be exempt from withholding any Federal (FIT) and/or State (SIT)taxes?

Enter zero in the SITW and FITW boxes of the default check for the desired employee(s).
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I have an employee that needs to report taxes for 3 or more Locals on one check. How do I set this up in AMS Payroll?

A User Defined Field is required if you wish to report taxes for three or more locals on a single check. Some special settings must be entered to make this happen. At the AMS Payroll Menu, select Payer>Payer Edit>User Defined Fields. First, double-click ona blankline and selectT
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Do I have to order the software every year?

Yes, you must purchase the 1099-Etc software separately for each tax year you plan on using it to process forms. The 1099-etc software is designed specifically for an individual tax year to ensure that each form is as accurate and up to date as we can make it. Government agencies chan
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