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Payroll

W-2 Employee vs 1099 Contractor: What’s the Difference?

More than ever, employers are hiring short- and long-term contractors to product high-quality work in almost every field. The employee vs contractor classification, however, is about more than the number of hours a person works; it dictates the type of form you’ll need to complete upo
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Where Do I Send Corrected 1099 Forms?

For paper form copies, you’ll want to send corrected 1099 forms to the same address as the original copies. Put another way, the easiest and most reliable way to determine where to send corrected forms is to consult the form instructions.    
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When Do I Deposit Payroll Taxes?

If you’re a monthly schedule depositor, you must deposit payroll taxes by the 15th of the following month in which the payroll was made. In other words, all of the payroll tax liabilities that accrued during January must be deposited by February. If you’re a semiweekly schedule deposi
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1099 vs. W-2: Which is Better for Employees and Employers?

A lot of people, employees and employers alike, have questions about 1099 vs. W-2 worker status and which is better for them. As part of our software support for employers, payroll, and filing forms, Advanced Micro Solutions (AMS) provides general knowledge resources for these types o
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How do I print a report for only one employee only?

On the Input screen Tag this employee.  Go to the Report Menu and select Report B.  On the Basic Report Criteria screen Exclude all Untagged Employees and set the date rate then on the Report B Criteria screen check Each Check.
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What report will show me duplicate recipients across all of my payers?

At the 1099-Etc Main Menu, select Utilities>File Management Utilties>Find Duplicate SSNs or Recipients by Name/Address/SSN. This will list the Duplicates based on the Payers Tagged and the "Search Field".
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I need to print a report for one employee that will list their checks. How do I do this?

First, you need to Tag that employee.  (From the AMS Payroll Menu, select Input>highlight the employee>Tag).  Then at the AMS Payroll Menu, select Reports, and on the Report B Criteria screen place a check to select Print only Tagged/Untagged Employees and any other op
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When importing from QuickBooks, employee information is transferring but no actual checks, how can I correct this?

The XREF File which associates the QuickBooks Payroll Category Names with the AMS Payroll Names, has probably not been defined. Open the client in AMS Payroll, select Options>Import/Export Options>Import from QuickBooks for Windows, and then check Define the Xref of QuickBooks f
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How do I import checks from QuickBooks when the payer has employees in multiple states?

Because you have multiple states for this employer you will need to add a Quicken State for the Employees on the employee’s General Information screen. During your Quickbooks import you will complete Step 2. Import a previously created IIF file for employee information. If emplo
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When importing from QuickBooks how do I match the QuickBooks category names with the ATF category names?

On the X-Ref Definition screen, click Open, highlight the ATF.IIF file and click OK.  Now find the Cat_Name to define and double-click on the ATF_Name for that line.  The ATF Field Names will display.  Highlight the correct Field Name and click Select.  
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I imported a QuickBooks file into AMS Payroll twice, how do I correct this?

If  you reimport QuickBooks data a second time, you must first delete the information that was incorrectly imported.  I recommend that you first backup the data and then "Omit" the checks (Options>File Management Utilities>Omit/Keep Checks>enter
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I am importing from QuickBooks and cannot find the IIF and the TAB files that I created. Where are these located?

The QuickBooks 2006+ Instructions state that you should save these files in the Payer’s Directory.  To find out where the data is in the 1099-Etc program, you can go to the Main Menu, select Help>About 1099-Etc.  To the left of the screen, the working directory will
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How do I align the preprinted checks that I have purchased in AMS Payroll?

Please fax a copy of your check to 1-800-578-1780 with your name and contact information and we will be happy to assist you.
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What check type do I select for MICR checks?

AMS Payroll  has 2 MICR checks: "Y" and "Z".  
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How do I remove the signature line from MICR checks?

 From the AMS Payroll Menu click Payer>Payer Edit>Check/MICR.  Click Edit *.chk.     At the bottom of the file you’ll see a row of numbers, yours may be slightly different:   40  7  00 39 50 26   change the last number
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What Check Type do I use to print QuickBooks checks from your program?

Most QuickBooks Check use Check Type "G" or "H". Please fax a copy of a voided check to our Technical Support and we will be able to tell you which Check Type you will need to use. The fax number is 800-578-1780. Please include your name and contact infor
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Will any blank checks work with AMS Payroll ?

We recommend that you use NELCO (www.ams.taxforms.com) checks.  However, checks from other companies may work with our program.  Please fax us a sample check and we will determine if we support that check type.  Make sure to include your name and contact infor
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If starting in the middle of the year, how can employee year to date information be entered?

In AMS Payroll you can enter one check for each employee that contains the Year-to-Date Payroll information. From this point on you can enter in Payroll as needed.
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How do I set up employer paid FICA?

AMS Payroll can calculate the Employer Paid FICA. First, setup a User Defined Field named XFICA. At the AMS Payroll Menu, select Payer>Payer Edit>User-Defined Fields. Double-click on the first available blank line, enter XFICA in the Field Name, enter "N" in
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How do I setup an addition to net pay?

You will set this up on the User Defined Fields screen. At the AMS Payroll, select Payer>Payer Edit>User Defined Fields. Double-click on the first blank line. Enter a field name as you would like it to appear on the check entry screen.  Under ‘Adjustments to Pay‘
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How do I edit an employee’s default check?

On the Input screen highlight the desired employee, click Default > Edit Default Check for Selected Employee
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How do I enter the Preparer’s information in AMS Payroll?

At the AMS Payroll Menu, select Options>File Management Utilities>Edit Due Date/Preparer/Signer Information and enter in the Preparer information.
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How do I print a Report for Local Taxes in AMS Payroll?

At the AMS Payroll Menu select Reports>I. Print State/Local Report. This will allow you to print Reports regarding the Local Taxes.
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Is there a report that will generate payroll liabilities for each quarter?

Report A prints out the Tax liabilities per quarter (and month).
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How do I hide released employees?

There are two things you can do, the first will simply move them to the bottom of the input windows.  From the input screen select Special > Re-Sort Display and select Released Employees Last. The other thing you can do is from the input screen select Special > Exclude Empl
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How do I input weeks worked?

You will need to enter the number of weeks on the Edit/ADDChk screen. To setup the Weeks field, at the AMS Payroll Menu, select Payer>Payer Edit>Preferences.  In the Check Entry section, check Preference 7. Need Weeks Worked, click OK.  Select Input>highli
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Where do we change what the next check number that will be printing on the checks from AMS Payroll?

From the AMS Payroll Menu, select Payer>Payer Edit>Check/MICR Info.  In the upper right corner of the screen, enter the "Last Check Number". AND if the new check number is lower than a previous check number, remove the check from the "Update wi
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Where do you change marital status and deductions/exemptions?

At the AMS Payroll Menu, select Input>Highlight the Employee>Edit>Live Payroll Parameters.  You will change the marital status and Federal/State Exemption values here.
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How do I print a report that shows Overtime Hours as well as Overtime Pay?

Report L in AMS Payroll will print a report that lists the Overtime Hours and Overtime Pay, as well as Regular Hours and Regular Pay. From the AMS Payroll Menu, select Reports>Report L (Print Worksheet/PayDetail/WageDetail/WorkerComp), and then select the Printer Mode. On the Repor
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How do I move the printing UP on a check?

Each field on the check that the program prints can be moved up or down or right or left.  On the Check/MICR screen (Payer>Payer Edit>Check/MICR) there is an Edit *.chk function that will allow you to adjust these settings.    Once the check edit screen is op
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Is there any way to save an employee’s paycheck/paystub to a PDF file so it can be sent via email?

Yes, you can print paychecks/paystubs to a PDF file.  First, open the client in AMS Payroll, select Payer>Payer Edit and then select the Preferences tab.  In the "Checks and Vouchers" section, place a check in "3. Enable Check Print Preview" and c
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Is there any option in payroll software to print a report showing New Employees?

Yes, there is a report that will print the New Employees.  This report can be accessed by selecting Reports>L. Print Special Reports>Print New/HIRE Employees from the A-T-F Payroll Menu. 
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Can we export payroll data from AMS Payroll into Quickbooks?

You can export the payroll totals to the QuickBooks General Ledger.  (AMS Payroll Menu>Options>Import & Export Options> S. Export to QuickBooks General Ledger)
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How do I calculate the SITW when doing Payroll?

Please make sure that the following is setup: Go to Payer>Payer Edit>Preferences and make sure that Preference #3, under "Check Entry Fields" has a check in the box. Go to Payer>Payer Edit>State/Local and select the W/H Method. Next highlight the E
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How do I enter multiple states in the AMS Payroll program?

1. Open AMS Payroll to the desired payer.2. Click Payer>Payer Edit>State/Local Edit.  Click on the New tab This will create a new State/Local Edit screen with a new letter designation. (i.e. A, B,C, etc…) Simply enter the abbreviation of the new state you wish to add.
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How do I delete one employee from AMS Payroll?

At the AMS Payroll Menu, select Input and highlight the Employee. Click Special>Delete Current Employee. Remember, that once the Employee is removed, their information cannot be undeleted.
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How do I show an IRA contribution in AMS Payroll?

IRA deductions can be set up in User Defined Fields (Payer>Payer Edit>User Defined Fields). On the User Defined Fields screen, double-click on a blank line and then click on the Examples button. Scroll down and highlight the IRA deduction that best fits your needs and
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How do I set up the program to have State Income Tax Withholdings for two States on one check?

You will have to create a User Defined Field for the second state withholding. At the AMS Payroll Menu, select Payer>Payer Edit>User Defined Fields, double-click on the first blank line.  On the Edit screen select Examples.  Highlight Other State Withholding and c
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How do I setup a field to garnish a dollar amount from an employee’s wages?

You can setup a garnishment  field on the User-Defined Fields screen.  Open the Payer in AMS Payroll.  At the AMS Payroll Menu, select Payer>Payer Edit>User-Defined Fields.  Double-click on the first blank line.  Enter in a field name (for example, Garni
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How do we get the AMS Payroll program to round to whole dollars for the Federal Withholding?

At the AMS Payroll Menu, select Payer>Payer Edit>Preferences.  Place a checkmark before Check Entry Fields, Preference 13. Calculate FITW w/o cents.
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How do you enter the information needed for Third Party Sick Pay?

First you need to setup a User Defined Field (Payer>Payer Edit>User Defined Fields) called XSICK.  This field is setup as an template.  To access the example, double-click on the first blank line on the User Defined Fields screen.  Click Templates, highlight&
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How do I get the interim Federal and State Payroll Tax Payment client letters to print with what to pay at the end of a quarter?

You will be prompted to print the client letters when you create the 941 form and when you produce the quarterly form(s) for your state.  Each client letter will have a summary of amount(s) due.
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How do I setup a field in AMS Payroll for Taxable Tips?

At the AMS Payroll Menu, select Payer>Payer Edit>Preferences > Check Entry, Select 2. Need SS Taxable Tips and click OK. When you add a check, enter the taxable tips amount in the field called Tips.
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How do I hide tagged employees?

From the input screen select Special > Exclude Employees by category, check the box beside Tagged Employees.  Note: this setting will revert when the input screen is left.
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When entering exemptions in AMS Payroll, the program only goes up to 9. Is there a way to go higher?

You can use the letters A to Z (excluding O (OH) and X) for values greater than 9 where A is 10; B is 11 and so on.   
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How do you setup an employee to be exempt from withholding any Federal (FIT) and/or State (SIT)taxes?

Enter zero in the SITW and FITW boxes of the default check for the desired employee(s).
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I have an employee that needs to report taxes for 3 or more Locals on one check. How do I set this up in AMS Payroll?

A User Defined Field is required if you wish to report taxes for three or more locals on a single check. Some special settings must be entered to make this happen. At the AMS Payroll Menu, select Payer>Payer Edit>User Defined Fields. First, double-click on a blank line
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How To Change Atf Name In The X Ref File

On the X-REF screen, click Open, highlight the ATF.IIF file and click Open. Now go down and double-click on the incorrect ATF_NAME. A list of ATF Field Names will display. Highlight <none> and click Select.
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Can I Import W2 Information From Sage Peachtree

Yes, you can. You can either print the W-2 forms to a Generic/Text Only printer or import the information into A-T-F Payroll and then export that information to the W-2 forms.
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How To Transfer 1099 Misc That Are At Least 600

When exporting 1099 data from A-T-F Payroll you will be given the opportunity to transfer only those that are above a user specified amount, in which case you could enter 600.00 and the software would transfer only those 1099s that meet the criteria. Once the data is in the Forms Menu
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Can Payroll Data Be Exported

Yes, AMS Payroll allows the export of Employee and check information into a Tab Delimited file that can be opened in Excel. At the AMS Payroll Menu, select Options>Import & Export Options>Export Tabbed Delimited Transactions w/Employee Information. Follow the prompts to crea
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How Do I Change The Due Date On A Client Letter

When printing your state quarterly forms, there is a screen called General Information that contains the due date and other information. The due date can be changed on this screen. It can also be changed directly on the Client Letter screen if using Print Preview.
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Can Ams Payroll Generate New Jersey W3

No, AMS Payroll does not generate the New Jersey W-3 form. However, the New Jersey W-3 form is included in the Forms Filer Plus module as a fill-in form (data does not flow through from AMS Payroll, you would need to manually enter the information). Please call our Sales Department, 8
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Is It Possible To Show More Than 2 Locals On W2S

No, the form itself only has room for two. If the employee has more than 2 local taxes, the program will create a second W-2 that only lists the additional locals.
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What Does Error Payer Not Found In Database Cre Mean

The DATABASE.CRE file contains a master list of all files the program uses. If you get an error involving the DATABASE.CRE file, you should download and install the latest update from the 1099-Etc website, www.1099-etc.com.
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Update Software To Computer Not Connected To Internet

If you have a another computer, you can save the update file to either a network or local drive or even a flash drive. Once the file is saved, to install from: Network Drive (both computers have access to this drive), from the computer that does not have access to the internet, locate
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