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How can I transfer this just one Payer from a prior year to the current year?

You can Transfer a single payer from one year to the next.  On the Main Menu, select Utilities>Program System Utilities>Transfer Data from a Prior Program Year.  Click thru the various screens until you get to the one where you are actually specifying the Work Director
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When importing from QuickBooks, there is a long Cat_Name list with items that are no longer being used, can I delete them?

If you delete these CAT_NAMES and they still exist in QuickBooks, they will reimport the next time you access the X-REF file.  I suggest that you leave them and make sure that the ATF_NAME is <blank>. 
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When printing checks, can I remove the “$” that prints?

Yes the "$" can be suppressed. To suppress this, at the AMS Payroll Menu, select Payer>Payer Edit>Preferences.  In the Checks and Vouchers section, place a check in  5. Suppress $ on Printed Check .  
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Can checks be transferred to QuickBooks?

You may write payroll checks from the 1099-Etc software.  The software will not transfer the transaction(s) to QuickBooks.  We do offer an export to QuickBooks General Journal, but individual payroll checks cannot be transferred.
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Can the forms generated in your software be saved in pdf format?

Yes, you can generate PDF files from the forms/reports in our program.  You will need to print the forms/reports as normal, but make sure to select "Print Preview or Multiple Printing on the Printer Mode screen.  Continue to print the form/report as normal but
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Is there a way to send a form to a .TXT file instead of to a physical printer?

Install a "Generic Text-Only" Windows printer specifying the port "FILE".  Go to the Forms Menu and set the printer for Mode 1 to that printer (Options>Printer Settings).   Now, print the 1099INT form selecting Mode 1, Windows will ask for the fil
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Is there a way to save margin settings so that when the program is updated it retains the changes?

A file called Marg.dbf is located in the 1099-Etc program directory. This file contains the Margin Alignments for the forms. You can save/copy this file to another location and once the update is complete you can copy this file back to the 1099-Etc program directory. However, margin a
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Using the Laser Generation Module, how do I move the entire form to the left?

At the W-2/1099 Forms Filer Menu, select Options>Printer Settings.  Click Next on the Printer Mode screen and on the Printer Device and Codes screen, add /<70 after E# on the Forms line.
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How can I print multiple copies of the forms?

When printing, on the Printer Mode screen, make sure there is a check in the Print Preview or Multiple Printing box (located above the Next button).
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I can no longer print the forms, only the data prints. How can I print the forms and the data?

You need to change the Printer Mode from 2. HP Laser Printer (pre-printed forms) to 4. HP Laser Printer (laser generated forms).
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Can I use any printer with 1099-ETC?

Most printers can be used.  If you aren’t using a true HP LaserJet printer you may need to enable PCL emulation.  You can do this by selecting Options > Printer Settings > Next and selecting Printer Requires PCL emulation.
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Is there a way to print payer address labels?

Yes.  Use Print Payer List/Mailing Labels w/o EIN from the Main Menu, Utilities>Print Utilities.
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How may companies and employees can be able to setup using this software?

You can enter 1,999 companies. Each of those can contain up to 9,999 employees.
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Can general ledger information be exported to QuickBooks?

Yes, the indivdual checks will not automatically go to any general ledger accounting software package however; you can export payroll totals to the QuickBooks General Journal (AMS Payroll Menu>Options>Import & Export Options>S. Export to QuickBooks General Journal). 
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How can after the fact checks be entered?

In order to be able to enter payroll checks, first make sure AMS Payroll is an option which was purchased. This can be done by selecting Modules>AMS Payroll from the Main Menu. If you receive a message that says this program is a demo, then AMS Payroll was not purchased. The easies
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Can a signature be printed on a check?

You may have your signature scanned by AMS for a $25 fee. Once your signature is scanned and encoded in the proper format, AMS Payroll can print that signature on your checks automatically.  To have your signature scanned, visit /support/downloads/signature-scan-form and download
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Can the New Jersey WR-30 be filed electronically?

Yes, we do.  AMS Payroll will create a file that can be submitted to New Jersey.  The files are created through AMS Payroll>Options>Magnetic Media Filer. 
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What is involved in setting up a client for direct deposit?

Our 1099-Etc program has two Direct Deposit options, NPC (National Payment Corporation) and ACH files. For NPC(National Payment Corporation) you will first need to setup an account and contact them regarding their fees.  Once the account is setup with them, you will setup the emp
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Does the software have the mailing addresses for the state forms?

The mailing addresses are found on all the states’ client letters. When you generate the quarterly forms the system will ask if you want to print the client letters, respond yes and look at what is created.
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How are partial year exemptions setup?

You will want to use Tax Exempt Date Ceilings. Follow the instructions below to set this up: 1. Open the client in AMS Payroll. 2. Select Payer>Payer Edit>Preferences. 3. Make sure that Miscellaneous Preference # 6, Tax Exempt Date Ceilings, is selected. Click OK.
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Can a negative check be entered to correct an error in a previous quarter?

In this scenario, the preferred way to handle this is to omit and delete the check from the third quarter, then file amended returns with the respective agencies. The 1099-Etc software is not designed to handle negative wages.
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Can checks be recovered that were accidentally deleted?

Once you have deleted anything in the program it is gone. If you want it back you will have to re-enter it or restore a backup of that payer. For this reason, AMS strongly recommends that you backup all data in the 1099-Etc software often. The backup feature is located on the program&
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How do I change a User Defined Field so that it is no longer exempt from a particular tax?

On the User-Defined Field screen, double-click on the desired field. Make any changes needed under Exempt From on the bottom right of the screen.
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How do you get 943 tax deposits to show on the 943?

You will need to start the Comment Line on the Tax Deposit with "943".  At the AMS Payroll Menu, select Deposits>3.Federal Tax Deposits.  Double-click on the deposit and enter 943 (make sure it starts in the first position) on the Comment Line.  Click
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How do I copy a company?

The easiest way to do that is to copy your payer into a new payer directory using the Copy Payer function built into the Select Payer screen.  After the copy use Payer Edit to change the EIN if needed.
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How do I view the User Defined Fields templates?

From the User Defined Fields screen click any number in the Edit column.  You will be taken to the User Defined Field Edit screen.  The Templates button is at the bottom of this screen.
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How do I remove a state?

Go to the Payer>Payer Edit>State/Local, click the State and enter blanks.  The software will remove it from the list of states.
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When will my serial number and key code be sent?

The serial number and key code are sent by email as soon as your credit card is charged. If paying by check they will usually be sent within one business day of processing.
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Can UNC paths be used with the program?

No, you will need to Map a drive letter to the hard drive that contains the data directory. For more information about mapping drive letters, please consult your windows documentation.
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How do you correct an error 32 – payer is in use?

There are a number of factors that could cause this error message. If your data resides on a network, make sure that no one else is in the payer, if they are have them close the payer and then retry again. If there is no one else in the payer and your payer is on a network, you may ne
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Does the software run on a Linux based network?

Unfortunately, we do not support Linux. Our 1099-Etc is compatible with Windows XP or Higher. However, the data files can be stored on the Linux server.
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Can the 1099-Etc program run on a network?

Yes, the 1099-Etc software is fully networkable without an additional charge. You may install the software to the Server, or any machine on the network, and then use icons to run it on each workstation, or you may install the program on each workstation and then store the data on the
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Where can I get my Serial Number and Key Code?

Once you receive the CD, the Serial Number and Key Code can be found either on your mailing label just above your name, or in the Bill To section on your invoice. If you elect the "Web Download Only" option and do not receive a CD, the Serial Number and Key Code will be e-ma
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Can the software be installed on more than one computer in an office?

Yes, your license is a site license meaning all computers in your office may use the software. 
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How to correct “Augment Error 266” when installing.

It sounds like a file was corrupted during installation or the source disk may have a corrupted file. First try to re-install the program from the source disk. If you are still receiving this error, go to our website and download and install the Full Update.
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Will 1099-Etc work with a MAC on OSX?

1099-Etc is a Windows based product. We do not support MAC computers or OSX.
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Can information be entered if a form is available before all forms are?

Yes, once you input the data, it is stored in the program. This data isn’t overwritten when new versions are installed. This way, you can stay current and you don’t need to re-key your data whenever you update.
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How can print a negotiable check for someone who is set up for direct deposit?

At the AMS Payroll Menu, select Payer>Payer Edit>Check/MICR setup. At the top right corner remove the checkmark from the Non-Negotiable box and click OK.
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How can I print out personal information, (name, address, date of birth, SSN, date hired, etc) for each employee?

In AMS Payroll select Reports>E. Print Employee Roster/Labels.  On the Report E Criteria screen make your selections.
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Can I print MICR checks with this software?

The AMS Payroll software fully supports printing MICR encoded checks using a laser printer with magnetic toner.  Simply go to the MICR (Payer>Payer Edit>Check/MICR) Info screen and complete the information. 
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How do I fax a pay stub directly from my computer instead of printing it out and then faxing it?

This is really a function of the fax software that you have installed. That software will install a printer driver that actually sends a fax of the printed document instead of printing normally. The 1099-Etc software can print to this type of fax driver, but it has not been tested for
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Can I print forms on blank paper with your program?

Yes, you can with the Laser Generation Module. Learn more
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How do I adjust the Margins on a Pre-Printed form?

Once you select the Form to Print, a Printer Mode dialog box displays. On the Select Printer Mode screen select 2 (HP Laser Printer (pre-printed forms)and an Align button will display at the bottom of this screen. Click Align and follow the on-screen instructions.
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Can I print a voucher instead of a check?

Yes! To print a voucher, use Check Type X. To change your check type, click on Payer>Payer Edit>Preferences from the AMS Payroll Menu.  In the "Checks and Vouchers" section, change the Check Type to "X".  
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Can 1099 etc handle the reporting of cafeteria plans?

Cafeteria plans are handled by the software with the User Defined Fields as extra deductions from the net/gross.  These User Defined Fields will appear on the various reports as deductions but 1099-Etc does not have reports specifically for Cafeteria plans.
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Can Report F print the name on the same line as the wages?

Yes, the name can be printed on the same line. When generating Report F, place a check in the Print On Same Line selection on the Report F Criteria screen.
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Are there any restrictions using software in a payroll processing business?

No there are not. Our software has an AMS Payroll module available that can generate live or after-the-fact payroll.
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How do I add a second hourly rate for a client?

This is entered as a User Defined Field. You can get a screenshot of how this should be set up by accessing the help menu by the following: 1. At the Main Menu, select Help>Search for Help on…2. Select the Search tab.3. Enter the phrase Multiple Hourly Pays.4. Select Multiple
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How do you delete a previously setup User Defined Field?

Before using this procedure back up your payer.  From the AMS Payroll Menu select Payer>Payer Edit>User Defined Fields.  Select the one you want to delete by clicking it (it will be highlighted), on your keyboard: hold the CTRL button then hit the backsp
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How do I mark a company as exempt from taxes?

When setting up the employees for this company, you will need to mark each individual employee exempt from the taxes.  This can be done on each employee’s Status Information screen. In the Tax Exempt Status column, place a checkmark in front of the appropriat
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Can the program round the state withholding amounts to the nearest dollar?

Yes, the program can round the state withholding amounts to the nearest dollar. You will need to open the AMS Payroll Menu, select Payer>Tax Tables. Select the state and and place an "X" in the No Cents field (located in the upper right corner of the Tax Ta
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How do you enter the prior year-to-date FUTA and SUTA information?

You can enter credit wages for FUTA/SUTA by enabling certain Preferences.   First, open the client in AMS Payroll. At the AMS Payroll Menu select Payer>Payer Edit>Preferences. Other,  4. Use Alternate SUTA Code and then select OK.   Next, at the AMS Payroll M
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How do I change the Banking information that prints on MICR checks?

First open the client in AMS Payroll. At the AMS Payroll Menu, select Payer>Payer Edit>Check/MICR. Update the information on this screen as needed.  
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How do I delete a Default Check?

You can delete a Default Check as follows:  At the AMS Payroll Menu, click Input>highlight the employee>Browse.  The employee’s Default Check is dated 00/00.  Highlight that check and select Special>Delete Current Check.  If the Default Che
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Where would I enter the Re-Employment Service Fund Rate for the State of New York?

The Re-employment Service Fund is reported as a portion of SUTA. Enter the rate (0.075%) as the Extra SUTA Rate in Payer State/Local.  
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How do I change the Quarter Ending Date on a state form?

When you elect to print the State Quarterly forms, you can change the Quarter Ending Date on the General Information screen.
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How do I setup a field for a “Pre Tax deduction”?

This deduction will need to be setup as a User-Defined Field. At the AMS Payroll Menu, select Payer>Payer Edit>User Defined Fields.  Double-click on the first blank line, enter in the Field Name mark the appropriate settings and click OK save.  You can also s
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How do I setup a salaried employee?

You will setup the employees salary information on the Employee’s Default Check.  The Default Check is used to enter in the Gross Amount (as well as other check information) based on the employee’s Pay Frequency (the Pay Frequency is defined in the employee’s&nb
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Can I sort the Input screen by Social Security Number instead of by employee name?

Yes, the Input screen can be sorted by SSN.  At the AMS Payroll Menu, select Payer>Payer Edit>Preferences>Other change the Input Order to SSN.
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How can I export information to Excel?

In AMS Payroll, you can export information to a Tabbed Delimited Text File which can be opened in Excel.  You can access this option from the AMS Payroll Menu by selecting Options>Import & Export Options/F. Export  Tabbed Delimited Transactions w/ Employee Inform
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How do I sort check entries on the browse screen in ascending rather than descending order?

The browse order is normally in ascending order, if it does not appear to be then click Special>Sort in Descending Order.  Remove the check mark by clicking it.  Your display should resort in ascending sequence. 
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How do I change SUTA max wages?

At the AMS Payroll Menu, select Payer>Payer Edit>State/Local.  Enter the SUTA Max Wages here.  Please note that if you have the Use Default Max Wages, Rates enabled you will need to remove the check from that box in order to save the new Max Wages.
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I am an existing customer and would like to add a module how do I do this?

You can do this from within the software by selecting Utilities > Upgrade Current Program Options or you can call our sales department at 1-800-536-1099.  You will receive a new serial number and key code which will enable the new feature.
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Can I Print an Order Form from the Website?

Yes, you can print out an order form from the 1099-etc website. Simply go to the online order section and follow the steps to prepare an order form online. Once you have finished entering your order data you will be given the choice of printing the order form out on your printer for m
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Can I install the program on a network and multiple PCs?

Yes, you can. Our software can be installed on the network and multiple PCs (site license applies).
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How Do I Uninstall the 1099-Etc Software?

1099-Etc makes no registry edits during installation so it’s simply a matter of deleting the folder that the software was installed to and it will be completely removed from the computer. For more information on deleting folders see your windows documentation.
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How do I install the Full Update?

Downloading and installing the 1099-Etc Full Update is a two-step process. When the download starts it will ask you two things: Save this program to disk? or Run the file from its current location? If you choose to run the file from its current location you will be able to install the
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I am trying to install an update but I get a message that “The Program is not Installed” when it is. What should I do? Install anyway?

In most cases, this indicates that you are not installing to the correct directory.  Make sure the destination directory indicated by the program is where the previous installation really exists.  If you right-click the icon for your program then left-click Properties you wi
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Setup Initialization Error Setup Cannot Access Required File

You may still have the program running. If you do you need to close the program. If you don’t have the program running shut your computer off wait for a few seconds and turn your computer back on and try it again.
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Error Message About Splash Program

Most Windows machines have a feature called Autorun which will automatically run a program from a CD-Rom that is placed in the CD-Rom drive. The 1099-Etc CD-Rom contains a program called SPLASH.EXE that is designed to autorun when you place the 1099-Etc installation CD-Rom in your mac
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Will Software Work With Windows 8

Yes, the software will work with the 32-bit and 64-bit versions of Windows 8.
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What File Formats Can Be Imported

We can import several different file formats, including Tab Delimited Text Files, Print Files, and Columnar Reports.
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How To Correct List Index Out Of Bounds 308 When Importing Prn File

Please make sure the file that you are importing is an actual PRN File and not a Tabbed Delimited Text file. When you view the file on-screen if it looks like the form without the lines (just the data), then it is probably a PRN File. If your data is listed in columns, for example one
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How Do I Set Up A Lotus File To Import

Preparing the Lotus file is very simple. You only need to enter the proper field names in row number one of the worksheet and then save the worksheet as a “.WK1” file. To find the Field Codes, at the 1099-Etc Main Main Menu, select Utilities>Import Assistant>View/Pri
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How To Correct Range Check Error When Importing

In most cases, the error occurs because you are loading the settings from a previously imported Tab Delimited Text file. Since every text file is different you cannot load these settings. You will need to select Do Not Load Settings when prompted.
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How Do I Know What The Field Names Mean

As you highlight each field, a brief description will appear above and to the right of the Field Names List Box.
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How Can I Use The Name Formatting Function

On the Forms Entry screen, select Options>Fill a Field with a Value over a Record Range>Assign Order Name and click OK. This will display the Reformat Names screen.
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Can Data Be Imported From Other Accounting Software

If the accounting software can get their data into a spreadsheet format, then the data can be imported into our program.
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Do I Need Hyphens In The Tins In Excel Before Importing

Yes, otherwise the program will assume it is a Social Security Number.
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How To Correct I O Error 103 When Importing

Normally, that indicates that while you are importing the file is opened in Excel. You need to make sure that the file is closed and retry the import.
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Can A Tab Delimited File Be Imported

Yes the software will allow you to import this type of data through our Import Assistant located on the Main Menu, Utilities>Program System Utilities>Import from a Tab Delimited Text File.
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What Happens Existing Records When Excel File Imported

When importing you are prompted to select Top or Bottom. Top means to start at record 1 and will overwrite all existing records and Bottom adds new records but keeps the existing records.
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How To I Import 1099 Misc Information From Quickbooks

You will need to print the 1099s to a Generic Text/Only Printer from QuickBooks. This will create a Print file that you can import by defining the form fields through 1099-Etc Main Menu>Utilities>Import Assistant>Import from a QB 1099 Print File.
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What Are System Requirements

Note: System Requirements are subject to change without notice and are listed below. Windows XP or higher Up to 65MB of free hard disk space (depending on installed options) Screen Resolution: 1024 x 768 (higher resolution recommended) Internet Connection (for Updates and E-File Direc
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What Is The Max Number Of Records Supported

The W-2/1099 Froms Filer Module supports up to 1,999 payers/clients and up to 99,999 employees per payer/client. the AMS Payroll module supports up to 1,999 payers/clients and 9,999 employees per payer/client.
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Where Is The Manual

The Manual can viewed/print from the 1099-Etc Main Menu. You can also access it from the Main Menu through Help>Electronic Manual. The Help Files can also be accessed while you are in the program options (e.g. A-T-F Payroll, etc.)from Help on the Menu bar or you can press F1 to rec
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How To Delete A Payer

First, we recommend that you Backup your data. Data that has been deleted cannot be recovered. Select a module, on the Select Payer screen, highlight the Payer and then click the Delete Payer button. This will delete the selected Payer and all data.
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How To Get A Replacement Cd

Call our Sales Line, 800-536-1099, to order the replacement CD (charges apply).
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Setup Different Users

The most common reason to setup multiple users is to setup different Third Party Designee/Preparer information. For larger companies, it is possible that there are multiple Preparers/Third Party Designees within one company. If your Preparer and Third Party Designee information is the
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How To Automatically Enter The Decimal Point

You will need to enable the Implied Decimal Setting, select Options>Settings>Implied Decimal from either the W-2/1099 Forms Filer Menu, the AMS Payroll Menu, or the Forms Filer Plus Menu.
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Is The Program Compatible With Windows 8.1

The software runs on Windows 8.1 (both 32-bit and 64-bit). However, extensive testing as not yet been performed.
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How Can I View The License Agreement

From the 1099Etc Main Menu,select Help>View License Agreement and Warranty. You may install the software on as many machines as necessary in one office. It is a site license.
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What Is Your Forms Filer Plus Module

Forms-Etc is a Forms Filler program that allows you to fill in the form, print it out and send it in. Click here for more information on Forms Filer Plus. Forms Filer Plus is a Forms Filler program that allows you to fill in the form, print it out and send it in. Click here for more i
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How Do I Edit Client Letters

To modify a client letter globally, please do the following: At the Main Menu, select Utilities>Program System Utilties>Edit Client Letter Templates. Highlight the form name and click Select. Edit the Client Letter as needed. When editing client letters, be especially careful of
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How Can I Learn More About The Software

There is a variety of ways to learn more about the software. At the Main Menu, select Help. From this menu you can print/search the Reference Guide or the Electronic Manual (approx. 70 pages). There is also a Tutorial that you can go through that gives you some basic information about
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How To Set Up A Password For A Payer

You can assign a password to each individual payer. Open the payer in either the W-2/1099 Forms, A-T-F Payroll or Forms-Etc module and select Payer>Password.
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How To Correct Navigation Cancelled

In an effort to increase system security, Microsoft no longer alows the viewing of HTML Help files (.CHM) that reside on a remote hard drive, such as a server, without modifying the system Registry. To allow access to view the Help files you will need to either Modify the Security Set
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How Do I Restore A Client Letter File For 1099 Letter

First you need to rename the old 1099 Letter File, 1099.ltr, to 1099.old (the file is located in the program directory). When you run the 1099 Client letter again the default values will be restored.
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