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How to Complete the Form 945 Payment Voucher

The Form 945 payment voucher is simple, but it points to a greater accounting need. Those completing the payment voucher have a balance due on nonpayroll payments as calculated on Form 945. Put another way, users cannot know whether they need the payment voucher unless they complete Form 945. While the voucher itself should take just seconds to complete, the actual calculations may require some additional time. If you’re unsure whether you need to file the payment voucher, need support for Form 945, or are simply in need of an accounting systems overhaul, Advanced Micro Solutions can help.


Who Needs to File the Form 945 Payment Voucher

Incorrectly filing the Form 945 payment voucher may result in a penalty. To protect yourself from incurring any additional cost, double-check to ensure you are required to use the voucher. Those who need to use Form 945-V fit into the following criteria.

  • Your total taxes for the year, which are found on Form 945, line 3), are less than $2,500
  • You are paying your taxes in full and with a timely filed return
  • You are a monthly schedule depositor making a payment in accordance with the Accuracy of Deposits Rule

If you do not meet these criteria, you will need to make deposits by electronic funds transfer. Additionally, the Form 945 payment voucher should not be used to make federal tax deposits.


Completing Form 945-V

The Form 945 payment voucher is very simple, but it points to a greater accounting need. To complete, simply include your employer identification number, the amount paid, and your name and address. Make your check or money order payable to the United States Treasury, put both the payment and the voucher into an envelope, and ship it off to the IRS.


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The real struggle with completing the payment voucher is understanding the amount paid. To get this number, you’ll need to complete Form 945, or the Annual Return of Withheld Federal Income Tax. This form is used to report taxes paid or that need to be paid on nonpayroll payments, including military retirement, pensions, gambling winnings, backup withholding, and voluntary withholding on certain payments, among others. The form is easy to fill out, but you’ll need to make a few careful calculations. Before starting on this form, ensure you have the following pieces of information available.

  • Federal income tax withheld from nonpayroll payment
  • Backup withholding
  • Total taxes and deposits for the year for which you are filing

Using these figures, you will calculate the balance due or whether you have overpaid. If a balance is due, you will likely need to fill out the Form 945 payment voucher.


How AMS Can Help with Your Form 945 Payment Voucher

Our Forms Filer Plus ($49) module supports several pieces of Form 945. In addition to housing the payment voucher, it also includes forms 945-A and 945-X. With this software, simply fill out your required form on the digital facsimile, then print or electronically right from the tool. This quick filing can make for an easier, more streamlined accounting process, whether you need it monthly, quarterly, or annually.

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